Care Coordinator I

Under general supervision, the Care Coordinator I (CCI) plays a vital role in maintaining effective and efficient healthcare delivery, focusing on seamless communication and support for patients and their care teams. Primary responsibilities include administrative support ensuring timely communication and access to care. The CC assures continuity of care is maintained and optimized for the patient and their care team’s well-being.

Estimated Hiring Range

$25.42 - $31.07

Bonus Target

Bonus - SIP Target, 5% Annual

Current CareOregon Employees: Please use the internal Workday site to submit an application for this job.

Essential Responsibilities

Patient Communication

• Serve as the first point of contact for incoming calls from patients, providers, caregivers, and healthcare partners and provides initial triage of calls addressing care coordination needs that include physical, behavioral and social determinant healthcare needs.
• Quickly identify urgent healthcare needs, attempt to de-escalate high stress situations and complaints received and forward to primary care team/leadership as appropriate.
• Coordinate referrals for labs, diagnostics or other coordination of care needs as requested by the primary care team based on insurance, location, patient preference, and order type.
• Determine care coordination needs and assist with scheduling of patient visits to ensure continuity and timely access to care.
  
  

Clinical Support

• Provide administrative support, creating forms and documents for patients and the primary care team.
• Authorize prescription refills for non-controlled drugs if approved by clinician.
• Provide pharmacy support including verbal orders, when appropriate, to expedite or clarify medication fulfillment.
• Provide primary care coordination support to assigned panel of patients with physical and behavioral health care coordination needs.
• Assist with follow up on DME orders.
• Provide coordination of care according to the patients’ plan of care and interdisciplinary care team.
• Update demographic, medication, diagnosis and social information to ensure accuracy, completeness and compliance with policies and procedures.
• Effectively coordinate care for patients with chronic and serious illness with internal and external stakeholders.
• Coordinate with the care team to ensure consideration is given to unique needs in integrated planning and that physical and behavioral health care plans are timely and effective.
• Manage and track electronic death certificates, request and ensure receipt of medical records and index faxes and medical records into patient charts.
• Act as a consult to other teams and roles (external and internal) for geographically specific resources.
• Assist patients, caregivers and families in establishing/engaging with providers by coordinating appointment and transportation, as needed.
• Arrange family and/or caregiver attendance at appointments, and interpreters as required.
• Provide information about appointments, care plans, medications, referrals, prior authorizations, DME requests.
• Identify risk factors and service needs that may impact patient outcomes and address appropriately.
• Utilize a trauma-informed approach to provide patient-centric physical and behavioral health care and support including a person-centered approach to communication, education, and care planning.
• Use motivational interviewing to coach patients toward improved physical and behavioral health care behaviors and self-management.
• Coordinate clinicians' diagnostic and lab orders, including lab and diagnostic testing, medical supplies and equipment.
• Provide timely outreach providing education, follow up on labs or diagnostics or clinical instructions from a member of the primary care team.
• Implement physical and behavioral health care coordination plan in collaboration with the patient’s care team, including patient, family, caregiver, internal team members, as well as external providers, case workers and other relevant parties.
  
  

Documentation and Other Duties

• Compile and document all patient interactions and support activities in an appropriate and timely fashion to maintain patient's medical record.
• Participate in quality and organizational process improvement activities and teams when requested.
• Take initiative in proactively assisting teammates when work volumes are high or back up is needed.
• Participate in work-related continuing education when offered or directed.
  
  

Organizational Responsibilities

• Perform work in alignment with the organization’s mission, vision and values.
• Support the organization’s commitment to equity, diversity and inclusion by fostering a culture of open mindedness, cultural awareness, compassion and respect for all individuals.
• Strive to meet annual business goals in support of the organization’s strategic goals.
• Adhere to the organization’s policies, procedures and other relevant compliance needs.
• Perform other duties as needed.
  
  

Required

Experience and/or Education

• Minimum 3 years’ experience in a healthcare setting, including experience with medical records system
  
  

Knowledge, Skills And Abilities Required

Knowledge

• Knowledge of basic healthcare language, including medical and/or behavioral health terminology, basic patient care and community resources
• Knowledge of barriers to care such as language, cultural factors, transportation, ability to self-manage and psychosocial issues and bring those to the attention for the care team
• Understanding of electronic medical record systems and the ability to integrate updates to those workflows on a regular basis
• Good understanding and use of basic computer skills, including MS Windows, Word, Excel and Outlook
• Knowledge of HIPAA privacy rules and regulations
• Knowledge of basic conflict management and de-escalation techniques
  
  

Skills And Abilities

• Ensure excellent communication and continuity of care with internal and external team
• Employ motivational interviewing, healthcare teaching and coaching skills or has the ability to learn
• Excellent organizational skills, plus the ability to manage multiple tasks and timelines in a high-stress environment. This includes the ability to:
• Prioritize tasks, manage telephone calls with a professional demeanor, problem solve and stay focused
• Work independently and collaboratively
• Use good judgment, personal initiative and discretion to perform job responsibilities
• Ability to take initiative and utilize innovative techniques and ingenuity
• Ability to establish and maintain effective communication and collaborative relationships with colleagues, departments throughout Housecall Providers and CareOregon, as well as external providers and community agencies
• Ability to facilitate group discussion or case review
• Learn, focus, understand and evaluate information and determine appropriate actions
• Employ critical thinking and draw conclusions from conversations and written or computer-generated material
• Ability to communicate effectively with diverse staff and patients, their families and caregivers
• Ability to work effectively with diverse individuals and groups
• Ability to learn, focus, understand, and evaluate information and determine appropriate actions
• Ability to accept direction and feedback, as well as tolerate and manage stress
• Ability to see, read, and perform repetitive finger and wrist movement for at least 6 hours/day
• Ability to hear and speak clearly for at least 3-6 hours/day
  

Working Conditions

Work Environment(s): ☒ Indoor/Office ☐ Community ☐ Facilities/Security ☐ Outdoor Exposure

Member/Patient Facing: ☐ No ☒ Telephonic ☐ In Person

Hazards: May include, but not limited to, physical and ergonomic hazards.

Equipment: General office equipment

Travel: May include occasional required or optional travel outside of the workplace; the employee’s personal vehicle, local transit or other means of transportation may be used.

Work Location: Hybrid-Office 1-2 days/month

We offer a strong Total Rewards Program. This includes competitive pay, bonus opportunity, and a comprehensive benefits package. Eligibility for bonuses and benefits is dependent on factors such as the position type and the number of scheduled weekly hours. Benefits-eligible employees qualify for benefits beginning on the first of the month on or after their start date. Housecall Providers offers medical, dental, vision, life, AD&D, and disability insurance, as well as health savings account, flexible spending account(s), lifestyle spending account, employee assistance program, wellness program, discounts, and multiple supplemental benefits (e.g., voluntary life, critical illness, accident, hospital indemnity, identity theft protection, pre-tax parking, pet insurance, 529 College Savings, etc.). We also offer a strong retirement plan with employer contributions. Benefits-eligible employees accrue PTO and Paid State Sick Time based on hours worked/scheduled hours and the primary work state. Employees may also receive paid holidays, volunteer time, jury duty, bereavement leave, and more, depending on eligibility. Non-benefits eligible employees can enjoy 401(k) contributions, Paid State Sick Time, wellness and employee assistance program benefits, and other perks. Please contact your recruiter for more information.

We are an equal opportunity employer

Housecall Providers is an equal opportunity employer.  The organization selects the best individual for the job based upon job related qualifications, regardless of race, color, religion, sexual orientation, national origin, gender, gender identity, gender expression, genetic information, age, veteran status, ancestry, marital status or disability. The organization will make a reasonable accommodation to known physical or mental limitations of a qualified applicant or employee with a disability unless the accommodation will impose an undue hardship on the operation of our organization.