Bilingual Executive Assistant

HotFoot Recruiters is hiring a Bilingual Executive Assistant to directly support the Chief Operating Officer of a growing semiconductor construction services company in Phoenix, AZ. This role is ideal for a highly organized, polished, and proactive administrative professional who can support executive priorities while communicating effectively in both Mandarin and English.

Position: Bilingual Executive Assistant

Location: Phoenix, AZ | On-Site

Type: Full-Time | Direct Hire

Pay Range: $60,000–$70,000 DOE

Start Date: ASAP

Responsibilities

• Provide direct administrative and operational support to the COO.
• Manage calendars, meetings, appointments, travel arrangements, and executive scheduling.
• Prepare meeting agendas, take minutes, track action items, and follow up with internal teams.
• Draft, organize, and translate business communications in Mandarin and English as needed.
• Coordinate communication between executives, project teams, vendors, and business partners.
• Assist with reports, presentations, correspondence, spreadsheets, and company documentation.
• Maintain confidential files, executive records, and organized digital documentation.
• Support special projects, internal coordination, and changing executive priorities.
• Help improve communication flow between U.S.-based and Mandarin-speaking stakeholders.
• Perform additional executive support duties as assigned.
  
  

Qualifications

• Mandarin-English bilingual ability required.
• 2 years of executive assistant, administrative coordinator, project coordinator, or related experience preferred.
• Experience supporting senior leadership, executives, or business owners strongly preferred.
• Construction, engineering, MEP, semiconductor, or technical project environment experience is a plus.
• Strong proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and related office tools.
• Excellent written and verbal communication skills in both Mandarin and English.
• Strong organization, confidentiality, follow-through, and attention to detail.
• Comfortable working in a fast-moving environment with changing priorities.
• Professional, dependable, and capable of working independently.