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Essential Duties and Responsibilities: include the following. Other duties may be assigned by the supervisor as needed.
• Collect paperwork from all revenue centers in the hotel ensuring accuracy and compliance with company internal controls and local hotel polices.
• Prepare the daily report for circulation to management and uploading to central accounting system.
• Process accounts payable invoices in accordance with company policy, system resources and timelines.
• Obtain approvals from department heads on invoices to be paid; make property accounting entries in ledger; reconcile discrepancies with vendors; prepare transmittal of invoices for payment by Legacy Hotel Partners, LLC.
• Process invoices from hotel property as needed, including obtaining approvals from department heads on invoices to be paid, making property accounting entries in ledgers or posting invoices to M3, reconciling discrepancies with vendors, matching and filing invoices and paperwork.
• Process check requests, generate accounts payable and refund checks and assist in the maintenance of the hotel checkbook or GL as needed.
• May assist in various storeroom areas to include receiving, storing and dispersing hotel goods to ensure that each department’s supply needs are met in a timely and efficient manner.
• Process Guest Advance Purchases weekly and post checks daily or as needed, including keeping a daily check log.
• Process accounts receivables billing as needed according to company’s policies and procedures.
• Process accounts receivable to include billing, coordination of accurately applied payments and aging management.
• Review House Accounts and Group Master.
• Assist in issuing banks to other cashiers as needed, and maintain a documented inventory of all cashier banks. Collect and count all cashier envelopes daily, and research any cash variances. Conduct periodic audits of cashier banks. Notify management of any issues or problems.
• Assist in preparing reports such as petty cash reports, over and short reports, General Cashier reports, cash management reports and/or other reports as needed.
• Promote teamwork and quality service through daily communication and coordination with other departments.
• Assist with customer billing and credit card issues including research or obtaining information regarding accounts, cash transactions, or bank accounts.
• May assist with other duties as needed.
• Interacts with internal and external customers in a positive, professional and accommodating manner.
• Self-starting personality with an even disposition to effectively communicate with guests, team members and community.
• Be familiar with and adhere to Legacy Ventures Service standards as outlined in the Blueprint and other policies / rules of conduct, to include personal appearance / grooming, attendance and safe / efficient operations.
• Perform any other job related duties as assigned.
Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must have a flexible schedule and ability to work days, evenings or nights any day of the week, including weekends and holidays.
• Must have exceptional customer service skills
• Demonstrated ability to perform multiple tasks in a busy environment and remain flexible
• Ability to work well in a team environment
• Must have a self-starting personality with an even disposition to effectively communicate with guests and staff.
• Possess excellent written, verbal, and organizational skills. Computer literacy and financial management a must.
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