Office Assistant (Part-Time)

HLB Lighting Design is seeking a friendly, organized, and proactive Office Assistant to support our Boston studio. This part-time position will play an essential role in creating a welcoming and well-functioning workplace for employees, clients, and visitors.

The ideal candidate is service-oriented, enjoys working with people, and takes pride in maintaining an organized and engaging office environment. This is an on-site role based in our Boston office and requires attendance three days per week: Tuesday, Wednesday, and Thursday.

Responsibilities

• Serve as a welcoming ambassador for HLB Lighting Design and help create a positive office experience for employees, clients, and visitors.
• Support the day-to-day operations of the Boston studio, helping maintain an organized, efficient, and engaging workplace.
• Receive, sort, and distribute incoming mail and packages and coordinate outgoing shipments.
• Order, stock, and maintain office supplies, snacks, and workplace resources.
• Coordinate office lunches, vendor presentations, team-building activities, and office celebrations.
• Support local marketing initiatives, including event RSVPs, holiday gift preparation, shipping, and other studio-related activities.
• Coordinate studio headshot photography and other marketing-related logistics as needed.
• Coordinate with IT and external vendors to monitor and maintain office equipment.
• Assist with onboarding activities by preparing workstations and coordinating new hire office setup.
• Track and manage shared studio equipment, including iPads, light meters, and other office assets.
• Support the organization of the mock-up room and the tracking of lighting samples and materials.
• Coordinate office maintenance requests and communications with building management and service providers.
• Help maintain a clean, welcoming, and professional office environment.
• Assist with other office-related projects as needed.