What are the responsibilities and job description for the Executive Assistant position at Horton Lees Brogden Lighting Design Inc?
HLB Lighting Design is seeking a highly organized, proactive, and professional Executive Assistant to support our Boston studio and CEO. Reporting directly to the CEO and local Senior Principal, this role is responsible for providing executive-level administrative support while ensuring the smooth day-to-day operation of the Boston office.
This is a hands-on position for a detail-oriented, energetic, and self-motivated individual who thrives in a fast-paced environment, manages competing priorities effectively, and enjoys supporting both executives and the broader studio team.
Responsibilities
- Manage and/or assist with the CEO/Local Principal's calendar appointments, expense reports, timesheets, travel arrangements, correspondence, and other administrative support as needed.
- Welcome visitors and provide assistance with building and suite access.
- Answer telephones and direct callers to appropriate individuals.
- Respond to and/or redirect forwarded out-of-office email inquiries.
- Coordinate special events, team-building activities, and office celebrations.
- Support the CEO and C-Suite with planning leadership summits and strategic meetings, including research, logistics, reservations, and coordination.
- Support Boston leadership with managing budgets related to team-building initiatives, office maintenance, and supplies.
- Assist with special projects and other administrative duties as assigned.