Office Manager- Fleet

General Job Description

Under limited supervision, this position manages the administrative operations of the Fleet Services Department. Key responsibilities include overseeing office functions, supporting financial and budget activities, coordinating procurement and vendor relations, maintaining accurate records, and ensuring compliance with County policies and procedures. The position provides direct support to Fleet management and staff, assists with report preparation, and facilitates communication within the department and with other County offices. Performs other duties as assigned.

Duties for this Position

• Provides administrative support including correspondence, scheduling, filing, data entry, and customer service.
• Assists with budget preparation and monitoring; processes invoices, purchase orders, payroll, and cost-recovery deposits.
• Prepares financial and operational reports; maintains accurate records in compliance with County policies.
• Coordinates procurement and contract support for vehicles, parts, uniforms, and fuel services.
• Supports HR functions including timekeeping, training, evaluations, and confidential personnel files.
• Assists with policy/SOP documentation, meeting minutes, and FOIA requests.
• Provides administrative support for emergency operations and storm response.
• Continuously identifies opportunities to improve operations and customer service.
• Performs other related duties as assigned to support Fleet Services operations.

Position Minimum Requirements

• Knowledge of office management practices, budget and procurement processes, and recordkeeping requirements.
• Ability to prepare clear reports and maintain accurate financial and operational documentation.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal, with the ability to interact effectively with staff, vendors, and other County departments.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access) and Adobe software; familiarity with Munis software preferred.

Additional Information

Associate’s degree in Business Management or a related field, and three years of general office/clerical management experience.

A high school diploma and five years of office experience may be considered in lieu of a degree.

Accounting knowledge and Munis experience preferred.

Must possess and maintain a valid South Carolina driver’s license.