Accounts Payable Supervisor

General Job Description

Under general supervision, provides a variety of complex and routine administrative, general accounting and bookkeeping duties in a customer service-oriented environment to process accounts payable, maintain accounts payable records, and liaison for Munis software support.

Duties for this Position

• Supervises the daily operation of the accounts payable function, performs calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounts payable records.
• Establishes performance standards, manages, reviews and evaluates staff.
• Assigns workloads and establishes work schedules, and duties of employees.
• Maintains standards and coordinate activities, reviews work of subordinates for completeness and accuracy.
• Performs monthly reconciliations of the accounts payable related general ledger accounts
• Reviews work of subordinates for accuracy and completeness evaluates and makes recommendations as needed.
• Coordinates unclaimed property correspondence and record keeping for the county.
• Reviews expenditure requests for compliance with county policies.
• Monitors and approves expenditures of funds in connection with Banking Service providers including but not limited to Positive Pay, credit cards, and journal entries.
• Maintain County P-Card transactions for proper documentation. Responsible for final approval and posting.
• Assist with reviewing/closing of outstanding purchase orders at Fiscal Year End.
• Processes and files annual information returns (1099’s) with payees and I.R.S.
• Other duties as assigned.

Position Minimum Requirements

Requires Bachelor’s Degree in business, finance or accounting supplemented by three (3) to five (5) years of governmental accounting experience, or any equivalent combination of training, education and experience that provides the required skills, knowledge and abilities. Munis experience a plus. Must be available for in-person interview during the week of June 15th. Must complete an Excel test.

Additional Information

Thorough knowledge of principals, practices, theories, and terminology of accounting, auditing, budgeting, financial management, policies, and procedures. Ability to analyze and interpret financial data, records, and reports; excellent excel and computer skills with strong attention to detail; organizational and time management skills; ability to work with numbers accurately. Requires ability to exercise discretion and independent judgment on a regular basis. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines. Ability to operate in a sensitive work environment requiring confidentiality and discretion.