What are the responsibilities and job description for the Administrative Assistant position at Horizon PACE?
Job Overview
Horizon PACE is seeking a dependable, organized, and detail oriented Administrative assistant to provide support to our clinic and daily operations. The position will assist with clnic support, help the dietician manage supply ordering and inventory, and provide reception coverage as needed. The ideal candidate is a team player with strong communication skills, a positive attitude, and the ability to multitask in a healthcare enviorment.
This position is Full-Time (40 hours/week) Monday-Friday 8:00am-4:30PM
Responsibilities
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
- Perform data entry and maintain accurate records using spreadsheets and word processing software.
- Organize and file documents efficiently, ensuring easy retrieval and compliance with record-keeping standards.
- Coordinate calendar management and schedule appointments for team members.
- Provide customer support by addressing inquiries promptly and professionally, whether via phone or email.
- Assist with clinic and dietician tasks such as supply ordering, inventory tracking, and maintaining a clean, organized workspace.
- Help coordinate daily administrative tasks to support smooth clinic operations.
- Maintain confidentiality of participant information in accordance with HIPPA guidelines.
- Complete other administrative duties as assigned.
Qualifications
- High school diploma or equivalent required.
- Prior office experience demonstrating strong organizational skills and proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience handling front desk responsibilities with excellent customer service skills.
- Demonstrated ability to manage multiple tasks efficiently while maintaining attention to detail in a fast-paced environment.
- Professional demeanor and a commitment to maintaining confidentiality.
- Must have a valid Kentucky drivers license, up to date auto insurance proof and a reliable personal vehicle.
Pay: $17.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $17