Administrative Assistant HHA

Are you seeking a rewarding and fulfilling career in the Mental Health and Addictions field?

Apply to be an Administrative Assistant today!

“The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through their recovery, and then celebrating alongside them as they complete their treatment with us. I can feel the pride that they feel as they complete our program, and that makes this job extremely rewarding!”

–Sarah K, Administrative Assistant

What Will My Day Look Like?

At Horizon, you'll be part of a welcoming, team-oriented environment. Have a question? There’s always someone there to help! Whether you're learning a new process or tackling a challenging task, you'll have the guidance and resources needed to succeed. Our comprehensive onboarding experience will help you feel confident and prepared from day one.

As an Administrative Assistant, you will:

• Answer and route incoming calls, take messages, and provide information and assistance as needed.
• Perform a variety of administrative and office support tasks, including mail distribution, copying, scanning, supply ordering, and special projects.
• Welcome visitors, vendors, and staff, and guiding them as needed through the building.
• Interact with patients and their families with compassion, professionalism, and respect for diverse cultural, ethnic, and socioeconomic backgrounds.
• Effectively prioritize responsibilities and manage multiple tasks while maintaining accuracy and meeting deadlines in a busy environment.
• Work collaboratively as a member of a team while also demonstrating the ability to work independently.
• Exercise sound judgment, discretion, initiative, and flexibility in responding to daily operational needs.
• Learn, understand, and adhere to Horizon's policies, procedures, and privacy and confidentiality requirements.
• Prepare and manage correspondence, reports, forms, and other documents using Microsoft Office applications and office technology, while adapting to new software and systems as needed.
  
  

Why choose Horizon to build your career?

At Horizon, we don’t just offer a workplace—we offer a community where you can thrive while making a meaningful impact in the lives of others. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day. Join us and experience the satisfaction of doing work that matters alongside people who share your passion!

What we offer that you’ll love…

• Company Culture: At Horizon, we pride ourselves on cultivating an atmosphere of teamwork where all employees feel heard and valued.
• Diversity & Inclusion: We are committed to equity, racial justice, and equal opportunity for all, and strive toward this goal through the work of our Diversity, Equity, Inclusion and Belonging department, frequent trainings, ongoing conversations, affinity groups, and more.
• Trainings, Trainings, and More Trainings: We have an entire team dedicated to your personal development and professional growth.
• Team Building, Connection, and Relationships: At Horizon, we’re more than co-workers, we’re a community. We support each other, celebrate our achievements and milestones together, and have fun together!
• Retirement: We know you want to retire comfortably and we’re here to help! Horizon offers 401(k) AND profit-sharing programs to make sure you’re set for the future.
• Student Loan Assistance: We help pay off our team members' student loans every month. One year after joining, you’ll have been able to pay off an extra $600!
• Paid time off and paid holidays!
• Horizon employees and their families (includes spouses and children up to age 30) are eligible for a 10% discount on their tuition through a partnership with Capella University.
  
  

What makes you a great candidate?

We can’t wait to learn more about you! Here are a few specifics of what you’ll need for the job:

• High school diploma with 2 years of experience within an office-setting customer service or business administration field required.
  
  

Location:

This position is located at our corporate office at 55 Dodge Road, Getzville, NY, 14068.

Position Hours:

This is a full-time, 40-hour-per-week position. Regular hours are Monday through Thursday, 7:30/8:00 a.m. to 4:30/5:00 p.m., and Friday, 7:30 a.m. to 1:00 p.m. Flexibility to adjust hours as business needs require.

Compensation

Horizon is consistently evaluating our compensation and benefit packages to ensure we remain competitive. The range of pay for this position is $18.26 - $19.78. Starting pay may be impacted based on experience and education. Compensation adjustments are evaluated annually.

Physical demands associated with this position include:

• Sitting for extended periods, alternating between standing and sitting
• Mobility required with repetitive wrist, hand, and finger movements
• Handling light duties, occasionally lifting objects up to 20 pounds
  
  

Horizon DEIB Statement:

Horizon is committed to fostering a respectful, inclusive environment where dignity, safety, and opportunity are core values. We uphold principles that support autonomy and authenticity, creating a culture of accountability and collaboration that prioritizes well-being, drives innovation, and expands opportunities for our employees, patients, and communities.

Disclaimers:

Horizon endorses public health measures including vaccinations. We encourage all applicants to be mindful of the fact that Horizon is a healthcare agency providing in person services throughout our community.

This information is intended to provide a general overview of the position; it is not a full job description