Parent Liaison/Federal Programs Secretary

POSITION TITLE:  Parent Liaison/Secretary                                        REPORTS TO: Fed. Program. Director

DEPARTMENT:  Federal Program                                                      CATEGORY:  Classified

CONTRACT TERM:  Ten Months (10)                                                 CLASSIFICATION: Non-Exempt

JOB SUMMARY:  Hopi Junior/Senior High School is seeking applicants for a Secretary position for the Federal Programs department who are organized, enthusiastic and looking for the opportunity to support students and staff. The Federal Programs Secretary, under general supervision of the Federal Programs Director, performs a wide variety of routine clerical duties including typing, filing, copying, scheduling meetings, and assisting in all administrative duties for the functioning of the federal programs office. In addition, in this role the Secretary will establish strong family/school communications on issues that parents would like to address with school faculty or staff with the input and support of the Parent Advisory Committee (PAC). Hopi Junior/Senior High School is committed to helping all students develop skills in the areas of personal-social growth and educational planning and notes the importance of including family and community members to be part of this development. This position provides support to the McKinney-Vento program, ensuring the successful implementation of the McKinney-Vento Homeless Assistance Act to meet the educational needs of students experiencing homelessness.

ESSENTIAL FUNCTIONS:

THE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED.

• Assists in the coordination and conducts home visits and family meetings and provides translations for the purpose of assessing situations, improving communication, providing information regarding school policies and programs, community programs, and/or providing referrals.
• Prepares, collects, and distributes reports, data and information at the direction of the Federal Programs Director.
• Coordinates copying, printing, recording and/or video recording services on behalf of the Federal Programs Department.
• Assists in scheduling travel and meetings, and handles other scheduling concerns in consultation with and on behalf of the Federal Programs Director.
• Assists in scheduling, advertising, implementing, and evaluation of Family and Community Involvement and McKinney-Vento Program activities and events.
• Assists in creating and/or updating any evaluative surveys for parents, families or community members to ensure that the programming is meeting their needs.
• Assists the Federal Programs Director in developing relevant and needed parent trainings, workshops, schedule and finds consultants to deliver trainings.
• Collaborates with assists teachers with planning and implementing parental efforts.
• Collaborates with the Family Support Team/Parent Advisory Committee of Hopi Junior/Senior High School.
• Organizes and implements student and family instructional activities (i.e. S.T.E.M Night/Literacy Night).
• Attends Parent Teacher Organization (PTO) meetings and other meetings affiliated with Family and Community Involvement (i.e. PAC meetings).
• Helps establish partnerships with Community groups such higher education institutions, local businesses, and organizations to support Parent and Family engagement activities and events.
• Serves as a contact person for parents to address student issues with appropriate school personnel.
• Maintains the administrative office of the Federal Programs Department in a positive, attractive, and welcoming manner.
• Conducts duties and responsibilities in accordance with the Hopi Junior/Senior High School Governing Board Procedures.
• Manages communication with schools and the public regarding the educational rights and services available to McKinney-Vento students.
• Supports the tracking of student attendance and academic progress.
• Performs other administrative support services as assigned by the Federal Programs Director.

KNOWLEDGE AND SKILLS REQUIRED: 

• Skills in performing clerical work with speed and accuracy.
• Ability to understand and carry out oral and written instructions.
• Knowledge of and skill in using basic computer programs (Microsoft Office/Internet) as well as standard office equipment.
• This position is highly visible, requiring the ability to interact well with students, faculty, staff and the public knowledge and ability to provide training for parents.
• Ability to maintain accurate records and reports on parent participation.
• Knowledge and ability to develop collect, analyze and translate data on Parent, Family and Community involvement.
• Knowledge and ability to develop, design, coordinate and implement engaging educational events for students and families.
• Knowledge of general safety rules and techniques and skills in monitoring and correcting student behavior.
• Knowledge of relevant Hopi Junior/Senior High School district rules of conduct and ethics knowledge and familiarity with Arizona’s Department of Education’s Parent and Community Resources: (http://www.azed.gov/title-i/programs/parent-engagement/)

QUALIFICATIONS:

• Graduation from High School or GED and a minimum of three years successful experience in working as a Secretary in an educational system preferred.
• Demonstrated competency in office management, computer system operation, typing (minimum of 60 wpm), stenography, filing, video recording, recording, scheduling, receptionist, recording meeting minutes and proceedings and other applicable skills required.
• Experience coordinating family/community involvement programs and interfacing with many different groups (parents, grandparents, community members, teachers, and school-based staff and administration.)
• Experience that demonstrates skills and competency in working with Tribal Schools and communities.
• Must possess a current Valid Arizona Driver’s License.
• Individual must submit to an intensive background investigation.

PREFERRED QUALIFICATIONS:

• Indian Preference in employment considered.
• Obtained an Associate’s or Bachelor’s degree.
• Two years minimum of successful job experience conducting similar activities.

ADDITIONAL REQUIREMENTS AFTER HIRE:

• Willing to attend workshops and in-service training for a period of two or more days to improve office skills when necessary.

TERMS OF EMPLOYMENT: School year contract (10 months).  Salary and work year established by the Governing Board per administrative salary schedule. 

INDIAN PREFERENCE POLICY: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472).  Verification Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian preference eligible that are not currently employed in the Federal Service will be appointed under the Excepted Service Appointment Authority (Schedule A).  Consideration will be given to Non-Indian applicants (status or reinstateable) in the absence of qualified Indian Preference eligible.

EQUAL OPPORTUNITY EMPLOYER: Within the scope of Indian preference, all candidates will receive consideration without regard to race, color, sex, age, religion, sexual orientation, national origin or other non-merit factors.

REASONABLE ACCOMMODATION LANGUAGE: This agency provides reasonable accommodation to applicants with disabilities.  If you need reasonable accommodation for any part of the application and hiring process, please notify this agency.  The decision in granting reasonable accommodation will be on a case-by-case basis.

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes to walk and sit.  Occasionally the employee will bend or twist at the neck more than the average person.  While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs., such as boxes of books and AV/VCR carts. 
 
WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate to loud.  The employee is frequently required to interact with the public and other staff.  The employee is directly responsible for the safety, well-being and work of students.

Salary : $16