Office Assistant

Job Summary

We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support administrative functions, enhance client communication, and maintain a welcoming environment for visitors and staff alike. This position offers an exciting opportunity to develop your office management skills while contributing to a vibrant professional setting.

Duties

• Manage front desk responsibilities, including greeting visitors, taking orders, and directing calls with professional phone etiquette
• Perform order entry and maintain accurate records using spreadsheets
• Assist with calendar management and scheduling orders for our receiving, production, and shipping teams to ensure efficient time management
• Handle clerical tasks such as filing, creating shop signs/notes, and organizing office supplies to support daily operations
• Provide excellent customer service by addressing inquiries, supporting client communication, and offering support via phone or email
• Utilize technical proficiency in computer skills to troubleshoot basic office equipment and ensure computer literacy across team members
• Support office management activities including organizing meetings, managing office supplies inventory, and maintaining filing systems

Requirements

• Proven experience in an office environment with strong clerical and administrative skills
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes
• Experience with QuickBooks or similar accounting software is a plus
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting
• Strong communication skills, both verbal and written, with bilingual ability being highly desirable
• Demonstrated technical proficiency in computer literacy and familiarity with multi-line phone systems
• Prior experience in customer service or front desk roles, showcasing professionalism and excellent phone etiquette
• Ability to manage time effectively while handling multiple responsibilities simultaneously

Join us as an Office Assistant where your enthusiasm, organizational talent, and technical skills will make a meaningful impact every day! We value dedicated professionals eager to grow their career in a supportive environment that recognizes your contributions.

Pay: From $18.00 per hour

Expected hours: 40.0 per week

Work Location: In person

Salary : $18