Administrative Coordinator

Job Title: Administrative Coordinator
Job Location: 184 Hope Street, Providence, Rhode Island 02912

Job Duration: 4 months contract and FTE

Pay Rate: $25.00/hour

Job Summary:
We are seeking a highly organised and detail-oriented Administrative Support Specialist to provide comprehensive administrative assistance to members. This position requires a proactive and independent professional who can manage multiple tasks efficiently, maintain high accuracy, and provide excellent customer service to faculty, staff, and research teams. Prior experience is preferred.

Key Responsibilities:

• Process Workday transactions, including travel and purchase reimbursements.
• Purchase laboratory and course supplies using the Buys system.
• Assist with departmental and university events, including evening and occasional weekend events: reserving rooms, tracking RSVPs, making name tags, and event staffing.
• Conduct internet research and organize data for reports and presentations.
• Prepare and edit complex documents such as reports, presentation materials, and tables.
• Maintain accurate records and ensure attention to detail in all administrative tasks.
• Work independently with guidance and collaborate effectively with team members.

Required Qualifications:

• Associate’s degree or equivalent combination of education and work experience.
• Minimum 3–5 years of administrative or clerical experience.
• Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and mail merge capabilities.
• Strong organisational, multitasking, and interpersonal skills.
• Ability to work under pressure while maintaining a high level of accuracy.
• Excellent written and verbal communication skills.
• Commitment to working effectively in a diverse and inclusive community.

Preferred Qualifications:

• Previous administrative experience.
• Familiarity with Workday and Buys systems.

Ideal Candidate Attributes:

• Team player with the ability to multitask and prioritise workload.
• Highly organised and detail-oriented with a focus on accuracy.
• Customer service-oriented and able to support faculty and research teams efficiently.

Additional Information:

• Parking is available on the street or metered.
• This role provides coverage during staff leaves.

Top 3 Must-Have Skills:

• High-level customer service skills
• Ability to multitask effectively
• High degree of accuracy and attention to detail

Job Types: Contract, Temp-to-hire

Pay: $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching

Education:

• Associate (Required)

Ability to Commute:

• Providence, RI 02912 (Required)

Ability to Relocate:

• Providence, RI 02912: Relocate before starting work (Required)

Work Location: In person

Salary : $25