Accounting /Office Assistant

Duties & Responsibilities:

·         Receive invoices from vendors, review and then process them by using 3-way matching (Invoice vs PO vs Packing Slip).

·         Process non-PO invoices in the AP module and making sure to use the correct GL.

·         Monthly reconcile vendor statements against open invoices.

·         Analyze discrepancies with invoices and research information to discover the source of the problem.

·         Process employee reimbursement for payment.

·         Maintain vendor files & filing records and scan invoices to Finance Drive.

·         Correspondence with all creditors and vendors regarding payment schedules, outstanding credits, and other finance-related inquiries

·         Protect the company's value by keeping information confidential.

·         Support front office, customer service, and accounts receivable when needed.

·         Obtain W-9 from vendors.

·         Enter cash disbursement and mail checks to vendors.

·         Call customers for payment updates.

·         Monthly reconcile uninvoiced PO receipt report, assist with yearend audits, and help with month-end closing,

·        Greeting visitors and directing them to the correct office.

·         Performing basic office tasks, such as filing, data entry, answering phones transferring phone calls to employees, and processing the mail (Sorting and delivering mail to employees).

·        Assisting with all other accounting or ancillary duties as assigned by the Accounting Manager.

Required Knowledge, Skills, & Abilities:

·         High School Diploma.

·         Associate degree preferable or Accounting Course is plus.

·          1 to 2 years of Accounts Payable experience.

·         Intermediate Microsoft Office skills including Excel & Word.

·         Ability to perform filing and record-keeping tasks

·         Excellent interpersonal, written & oral communication.

·         IQMS will be plus but not required.

·         Data entry and word processing skills

·         The ability to work independently and to collaborate with others.

·         Accuracy and attention to detail

Physical Requirements:

·         Sit for a long periods of time, and have the ability to work at a computer workstation

·         Ability to move around an office environment and on the production floor.

·         Lift up to 20-25 pounds.

Benefits:

Medical, Dental, Vision, 401K with company match, Life Insurance, Vacation, Sick leave, and Holiday Pay.

Salary

$21 - $25 per hour (Depending on Education and Experience)

Salary : $21 - $25