Document Services Specialist

Honigman is a premier business law firm, based in Michigan with an international practice. Honigman is consistently recognized as one of the 101 Best and Brightest Places to Work, we earned this recognition by recruiting attorneys and staff members with outstanding credentials. Currently, we are looking for a Document Services Specialist in the Detroit office. In addition to Detroit, the firm has offices in Grand Rapids, Bloomfield Hills, Kalamazoo, Ann Arbor, Lansing, Chicago, IL, and Washington D.C. With more than 350 attorneys working in 60 different areas of concentration, Honigman provides timely and cost-effective counsel to clients in numerous industries.

The Document Services Specialist, under the general supervision of the Office Administrator, will be proficient in Microsoft Office Suite and Adobe Acrobat, with a strong ability to format, convert, and manage a wide range of documents. This role requires excellent communication and organizational skills, as well as the ability to work effectively with project managers and attorneys to address document-related issues. The Document Services Specialist will ensure deliverables are completed on time and problems are anticipated and resolved quickly. Other duties and responsibilities as assigned. This position requires in-office support, Monday through Friday and will work afternoons and evenings, approximately 12:00 PM - 8:30 PM.

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Responsibilities

• Document Formatting: Utilize Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook to format and prepare documents according to firm standards and styles.
• Collaboration: Work closely with project managers and attorneys to identify and resolve document issues, ensuring all documents meet required specifications.
• Deliverable Management: Manage and prioritize deliverables to ensure tasks are completed on time, anticipating and resolving any issues that may arise.
• Data Entry Support: Provide accurate and efficient data entry support to various departments.
• Additional Duties: Perform other duties as deemed necessary by management to support the overall goals of the organization.

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Qualifications

• Proficiency: Advanced proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook, as well as Adobe Acrobat.
• Technical Expertise: Demonstrated expertise in working with technical documents and style manuals.
• Analytical Skills: Exceptional analytical skills, with the ability to identify and resolve issues efficiently.
• Organizational Skills: Superior organizational skills, with the ability to manage and prioritize multiple tasks simultaneously and work within tight timelines.
• Communication Skills: Excellent oral and written communication skills, with the ability to convey complex information clearly and effectively.
• Interpersonal Skills: Strong interpersonal skills, with the ability to work collaboratively with team members across various departments.
• Flexibility: Ability to work virtually with teams across multiple time zones, demonstrating flexibility and adaptability.

Preferred Qualifications

• Experience in a legal or corporate environment.
• Familiarity with document management systems.
• Certification in Microsoft Office Specialist (MOS) or similar credentials.

​Pay Range and Compensation Package
Honigman provides a generous total compensation package, which includes comprehensive health and well-being benefits, as well as 401k and profit sharing. The anticipated annual pay range for this role is $48,000 to $68,000 (non-exempt). The actual offered pay rate will be determined based on various factors, including qualifications, experience, geographic location, education, external market data, and internal equity considerations.

Benefits and Additional Information
Successful candidates will enjoy an exceptional career opportunity within a welcoming environment. Eligible employees can also take advantage of Honigman’s comprehensive benefits program, highlights of which are below:

• Healthcare, life and disability insurance
• 401K and profit sharing
• Bonus program
• Generous All Purpose Leave (APL) program that increases with tenure
• Well-being programs (e.g., mental health services, medical resources, and more)
• Learning and development programs
• Employee discounts

For more information, click on “Our Benefits” when you visit: https://www.honigman.com/careers-business-professionals

Honigman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, disability or any other category prohibited by applicable local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, and termination.

Job Type: Full-time

Pay: $48,000.00 - $68,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Commuter assistance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $48,000 - $68,000