What are the responsibilities and job description for the Accounts Payable Specialist position at Homes by Towne?
Accounts Payable Specialist
Homes by Towne in Sarasota, a national builder with a local commitment, is seeking an Accounts Payable Specialist to complement our team.
Homes by Towne specializes in building new single-family homes, apartments and condominiums in livable, well-thought-out communities in Arizona, California, Florida and Hawaii. For over 75 years, we have built innovative, well-designed homes with today's home buyer in mind.
We take pride in our family-friendly culture, professional presence, and pleasant work environment. Most importantly, we provide challenging opportunities and support needed to build successful careers. If you are looking for an opportunity to gain experience in a workplace that focuses on keeping employees happy so they can do their best work, we hope you will consider joining our team!
The Accounts Payable Specialist is responsible for processing invoices, managing vendor payments, reconciling accounts payable transactions, and ensuring compliance with company policies and procedures by performing the following duties:
- Review and verify the accuracy and completeness of vendor invoices and supporting documentation
- Verify appropriate authorization and coding for all invoices
- Match invoices with purchase orders and receiving documents
- Enter invoices into the accounting system for payment processing
- Schedule and process payments, including checks
- Monitor payment schedules to ensure timely disbursements and avoid late fees
- Address and resolve payment discrepancies and issues with vendors
- Reconcile vendor statements to ensure accounts are accurate and up to date
- Investigate and resolve outstanding balances or discrepancies
- Assist with month-end closing activities, including reconciliations and accruals
- Maintain detailed records of transactions and reconciliations
- Ensure compliance with company policies, internal controls and regulatory requirements
- Maintain organized records of invoices, payments and other accounts payable documentation
- Assist with vendor and trade partner audit preparation by providing required documentation and explanations
- Maintain trade partner insurance compliance
- Identify and recommend improvements to accounts payable processes
- Collaborate with the finance team to streamline workflows and enhance efficiency
- Stay updated on best practices, accounting regulations and technological advancements related to accounts payable processes
Required experience and education:
- High school diploma or equivalent required; associate or bachelor’s degree in accounting or related field preferred
- Proven experience as an accounts payable clerk or similar role required
- Familiarity with ERP systems and accounting software preferred, Constellation Newstar experience a plus
- Knowledge of MS Office including Excel, Outlook and Teams
- Knowledge of accounting principles and practices
- Demonstrate commitment to integrity, company values, customer-focus, and established policies and procedures
We offer competitive compensation along with great benefits including; medical, dental, vision and disability insurance, paid parental leave, paid time off, wellness program benefits and bonus, and an attractive 401K plan with generous company match.