Finance Manager

The Homeless and Housing Coalition of Kentucky is a statewide coalition of partners and advocates working to solve homelessness and create opportunities for low-income Kentuckians to live in affordable homes. To that end, we are a nonprofit, nonpartisan advocacy organization with direct and intermediate service programs, including AmeriCorps State/National Service, Continuum of Care, and Emergency Solutions Grant.

The Finance Manager will oversee HHCK’s financial and human resources functions to ensure smooth operation of the organization and financial reporting in compliance with Generally Accepted Accounting Principles. 

Operating Tasks

• Prepare and remit biweekly payroll and mileage/expense reimbursement
• Prepare and remit quarterly tax liabilities and reports
• Prepare and maintain employees’ accrued leave in accordance with HHCK policy
• Prepare payments for external vendors, including a significant number of landlords and utilities
• Manage cash flow and project anticipated trends and needs
• Add new employees and AmeriCorps members to the accounting and timesheet systems
• Prepare and record deposits of money orders and checks when received
• Other duties as assigned by the Executive Director

Financial Reporting Tasks

Annual/Multi-Year

• Coordinate the solicitation and communications with potential audit firms on a 3-year schedule under the authority of the Finance/Audit Committee
• Coordinate the audit and Form 990 process on behalf of management
• Enter the budget prepared by the Executive Director and approved by the Board of Directors
• Report independent contractor activity to the Internal Revenue Service
• Issue recurring donation statement and acknowledgments from prior year
• Bill organizations for renewal memberships
• Update and renew SAM.gov status 

Quarterly

• Run year to date financial reports (including budget comparison, income statements, balance sheet, statement of cash flows, accounts receivable/payable) for the Finance/Audit Committee and full Board of Directors
• Reconcile bank statements
• Suggest updates to financial policies and accounting practices to management and the Finance/Audit Committee

Monthly

• Run year to date budget comparisons, income statements by cost center, accounts receivable on a monthly basis for management’s review
• Review, update, and add vendors for leasing payments on behalf of supportive housing clients

Grants Management Tasks

• Retain all grant agreements and contracts
• Compile and maintain allowable and allocable expenses to be charged to existing grants
• Prepare recurring invoices with required source documentation to funding sources
• Ensure compliance with relevant program and cross-cutting regulations 

Human Resources Tasks

• Perform human resources orientation with required documents for new employees
• Maintain and retain employee files
• Coordinate employee insurance benefits and applications during open and special enrollment periods
• Coordinate and administer HHCK’s SIMPLE IRA plan
• Participate in the health insurance association of which HHCK is a trustee through annual board meetings
• Obtain and maintain Kentucky health, dental, and life insurance licenses on behalf of HHCK’s participation in the health insurance association
• Order office supplies on an as needed basis

Requirements

• Bachelor’s degree in accounting, financial, or administrative field, or equivalent professional experience
• Prior experience in nonprofit fund accounting and human resources functions
• Understanding of rules, standards, and procedures issued by the Financial Accounting Standards Board 

Preferences

• Prior experience with administering AmeriCorps grants and/or homeless assistance grants issued by the U.S. Department of Housing and Urban Development
• Prior experience coordinating an organization’s single audit as part of a financial or management team

Hours

This a full-time, exempt position at 37.5 hours per week. Hours generally are worked Monday-Friday during normal business hours with the potential for occasional irregular hours.

Salary Range

$50,000-60,000 annually

Benefits Package

• Office Schedule: The Frankfort office is open to the public Tuesday-Thursday. On their assigned office days, employees are expected to begin work no later than 9 and leave work no earlier than 4:30 to ensure adequate coverage for walk-in clients.
• Hybrid Schedule: After successfully completing 90 calendar days of employment, employees are eligible to report to the office 2 scheduled days per week and work remotely the other 3 days. If they have an unplanned absence, they will need to make up their office day later in the week or the following week.
• Flex Schedule: After successfully completing 90 calendar days of employment, employees are eligible during a 10 day pay period to work 9 days at 8 1/3 hours each day and flex off the 10th day (usually every other Friday).
• Paid holidays: New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving, Friday after Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Eve.
• Vacation time accrued monthly as follows: Full-time employees are eligible for ten (10) paid vacation days for each twelve (12) month working period. Following the completion of one (1) full year of service one (1) day of vacation time is added to the employee benefits per year until a maximum of twenty (20) vacation days is reached.
• Sick time awarded as follows: Full‐time employees are granted 75 hours of medical leave from work with pay when incapacitated by personal sickness or injury, behavioral health needs, to receive a medical examination or treatment, or for illness in the immediate family.
• Insurances: Health, dental, vision, group life, all paid at 100% of monthly premium.
• Retirement: SIMPLE IRA participation and employer match.
• Modest Cell Phone Reimbursement: for phone system app and 2FA applications.

HHCK is committed to fostering a diverse and inclusive workplace. We are dedicated to hiring employees who reflect the communities we serve, including women, people of color, LGBTQ2S individuals, and people with disabilities. HHCK will work to provide accommodations in all aspects of the hiring process as requested by candidates.