Full/Part Time Administrator – Home Care Agency

Overview
Home Matters Caregiving has been serving families for nearly 20 years, originally founded in Oregon and now one of the fastest-growing home care franchises in the nation. Our unique approach—Nurse-Guided Care, Purpose-Driven Care, and Innovative Care—sets us apart in improving the quality of life for seniors and their families.

We are excited to bring our mission to the Bay Area and are looking for a Part-Time Assistant Administrator to join our growing team. This role is ideal for someone experienced in In-Home Care administration who values flexibility, teamwork, and meaningful work. You will play a vital role in delivering compassionate, high-quality care to our clients. This energetic position offers an exciting opportunity for individuals passionate about senior care, healthcare management, and supporting people with diverse needs. As an integral part of our team, you will assist in coordinating daily operations, supervising staff, and ensuring that our residents receive personalized, respectful care in a safe and nurturing environment. This role is perfect for motivated professionals eager to make a meaningful difference while gaining valuable management experience in the home and community care sector.

Responsibilities

• Support the administration of daily operations within the home care agency, ensuring smooth and efficient service delivery.
• Assist in developing, implementing, and monitoring individualized care plans tailored to residents’ unique needs, including those with dementia or memory impairments.
• Supervise and coordinate staff schedules, providing guidance and support to ensure quality resident care and compliance with regulatory standards.
• Manage caregiver and client files using the Guardian system.
• Coordinate and maintain WellSky scheduling for caregivers and clients.
• Assist with onboarding, credentialing, and training of caregivers.
• Support payroll preparation and timekeeping verification.
• Maintain detailed documentation related to resident care, staff activities, incident reports, and operational records.
• Collaborate with healthcare professionals such as social workers, nurses, and therapists to optimize resident outcomes.
• Support budgeting activities by tracking expenses and assisting with resource allocation to maximize efficiency.
• Ensure compliance with all licensing requirements, health regulations, and safety standards specific to assisted living facilities, nursing homes, or group homes.
• Foster a positive environment by promoting teamwork, leadership development, and excellent customer service for residents and their families.
• Assist with community outreach efforts and engagement initiatives to enhance the agency’s reputation within the local senior care network.

Skills

• Min. 5 years experience in in-home care, assisted living facilities, nursing homes, or long-term care environments with a strong understanding of senior care operations.
• Familiarity with Guardian, CDSS compliance, and WellSky scheduling systems required.
• Hands-on experience working with people with developmental disabilities or dementia-related conditions such as Alzheimer’s disease; familiarity with memory care strategies is highly valued.
• Knowledge of home & community care practices including home health services and group home management.
• Strong leadership skills with previous supervising or management experience; capable of guiding teams effectively while fostering a collaborative work environment.
• Excellent organizational skills with attention to detail in managing care plans, documentation, and operational procedures.
• Ability to handle medication administration safely following established protocols.
• Financial acumen related to budgeting, resource management, and cost control within healthcare settings.
• Effective communication skills for liaising with residents’ families, healthcare providers, staff members, and external agencies.
• Familiarity with social work principles as they relate to elder support services is advantageous.
• Demonstrated ability to adapt quickly in fast-paced environments while maintaining professionalism and compassion. This position offers an engaging opportunity for dedicated individuals eager to contribute their expertise in a supportive setting that values compassionate care and operational excellence. Join us in making a positive impact on the lives of seniors and individuals requiring specialized support!

Job Types: Full-time, Part-time

Pay: $25.00 - $35.00 per hour

Benefits:

• Retirement plan

Work Location: Hybrid remote in San Jose, CA 95134

Salary : $25 - $35