Part Time Procurement and Accounts Receivable

Job Type: Part-Time

Department: Finance & Operations

Reports To: Owner

Hours: Approximately [16–24] hours per week

We are seeking a detail-oriented and dependable Part-Time Procurement & Accounts Receivable Specialist to support our purchasing and finance operations. This role will be responsible for coordinating procurement activities, maintaining accurate vendor and purchasing records, processing customer invoices, monitoring accounts receivable, and assisting with payment collections.

The ideal candidate is organized, comfortable working with numbers and accounting systems, and able to manage multiple priorities with accuracy and professionalism.

• Prepare and process purchase orders and purchase requests.
• Communicate with vendors regarding pricing, availability, orders, and delivery schedules.
• Maintain accurate vendor information and procurement records.
• Track purchase orders, deliveries, and outstanding orders.
• Schedule installation once all materials are delivered
• Review vendor invoices against purchase orders and receiving documentation.
• Assist with identifying cost-saving opportunities and maintaining purchasing controls.
• Resolve discrepancies between purchase orders, invoices, and deliveries.

• Prepare and issue customer invoices accurately and on a timely basis.
• Record customer payments and maintain accurate accounts receivable records.
• Monitor outstanding balances and follow up on past-due accounts.
• Reconcile customer accounts and research payment discrepancies.
• Respond to customer questions regarding invoices, statements, and account balances.
• Assist with monthly accounts receivable reporting and reconciliations.
• Maintain organized electronic and physical financial records.

• 1–3 years of experience in procurement, accounts receivable, accounting, bookkeeping, or a related field.
• Strong attention to detail and accuracy.
• Comfortable working with invoices, purchase orders, payments, and financial records.
• Proficiency with Microsoft Excel or Google Sheets.
• Experience with accounting or ERP software preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and meet deadlines.
• Professional and courteous approach when communicating with customers and vendors.

• Experience with both procurement and accounts receivable.
• Experience with Quickbooks
• Familiarity with three-way matching and purchase order processes.
• Basic understanding of accounting principles.
• Experience following up on past-due customer accounts.