What are the responsibilities and job description for the Administrative Assistant position at Home Care Services?
Senior Helpers of the North Shore a leader of in-home care assistance services and we are looking to add an Administrative Assistant
This in person position requires someone who is flexible, detail oriented and able to work in a fast paced environment.
Responsibilities and Duties
Primary Responsibilities (including, but not limited to):
- We are seeking a reliable, organized, and friendly Office Assistant to support daily administrative operations. The ideal candidate is detail-oriented, has excellent communication skills, and enjoys providing exceptional customer service while helping keep the office running efficiently.
Key Responsibilities
- Answer and direct incoming phone calls and greet visitors professionally.
- Perform general administrative duties, including filing, data entry, scanning, copying, and document preparation.
- Manage office supplies and maintain an organized office environment.
- Schedule appointments and maintain calendars.
- Respond to emails and assist with correspondence.
- Maintain accurate records and update databases.
- Assist with billing, invoicing, or other clerical tasks as needed.
- Support office staff with various administrative projects.
- Conduct initial phone screenings of job applicants, asking standardized screening questions, evaluating basic qualifications, documenting responses, and scheduling qualified candidates for interviews with the hiring manager.
- Maintain confidentiality of employee and applicant information.
Qualifications
- High school diploma or equivalent; associate degree preferred.
- Previous administrative or office experience preferred.
- Strong verbal and written communication skills.
- Excellent organizational and multitasking abilities.
- Proficiency with Microsoft Office (Word, Excel, Outlook) and general office equipment.
- Comfortable speaking with job applicants and assessing communication skills during initial phone screenings.
- Ability to work independently and as part of a team.
- Professional demeanor and strong attention to detail.
Benefits:
- We offer competitive pay
- PTO
- 401K
- Health Insurance
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Education:
- Associate (Preferred)
Experience:
- Leadership: 1 year (Preferred)
Work Location: In person
Salary : $20 - $23