Accounts Assistant - Healthcare Operations

Accounts Assistant - Healthcare Operations
Home Care Nurses America Inc.
Location: Arizona / Remote
Employment Type: Part-Time Employee
Hours: Approximately 25 hours per week
Compensation: US$21-$24 per hour
About Home Care Nurses America
Home Care Nurses America is an Arizona-based healthcare services company supported by the experience and systems of Home Care Nurses Australia, an established healthcare and home care provider operating since 2014.
As we expand our US-based operational team, we are seeking an experienced and highly accurate Accounts Assistant to provide transactional accounting and finance administration support across our operations.
About the Role
This is a hands-on accounting support position for someone who enjoys working in a fast-paced, high-volume environment and takes pride in accuracy.
You will be responsible for day-to-day transactional accounting activities including accounts payable and receivable, invoicing, reconciliations, remittances, ledger maintenance and financial administration.
This is not a general administrative position. Sound accounting knowledge and previous practical accounts experience are essential.
We are looking for someone who can identify discrepancies, investigate them and follow matters through to resolution rather than simply passing problems to someone else.
Key Responsibilities

• Process accounts payable and accounts receivable transactions.
• Prepare and process weekly invoicing.
• Allocate bank transactions and complete bank reconciliations.
• Process receipts, remittances and payment allocations.
• Maintain accurate general ledger records.
• Assist with journal entries and general ledger reconciliations.
• Monitor and action accounts-related email inboxes.
• Investigate payment, invoice and reconciliation discrepancies.
• Follow up outstanding or missing financial information.
• Assist with payroll investigations and calculations where required.
• Prepare customer statements.
• Assist with claims and payment processing.
• Monitor relevant payment and funding portals.
• Assist with preparation of daily, weekly and monthly reports.
• Maintain accurate supporting documentation and financial records.
• Meet strict invoicing, payroll and reporting deadlines.
• Escalate complex accounting matters appropriately.

These responsibilities reflect the existing HCNA position, which includes AP/AR, transaction processing, ledger entries, reconciliations, bank feeds, payroll investigations, invoicing, statements and reporting.
What We're Looking For

• Minimum 2 years' practical accounts or accounting experience.
• Sound understanding of basic accounting principles.
• Demonstrated experience in accounts payable and accounts receivable.
• Strong reconciliation skills.
• Experience processing invoices, payments and remittances.
• Experience maintaining ledgers and investigating discrepancies.
• Strong Microsoft Excel skills.
• Experience with Xero, MYOB or comparable accounting software.
• Accounting certificate, diploma or degree highly regarded.
• Excellent numerical accuracy and attention to detail.
• Ability to work quickly without compromising accuracy.
• Strong time-management and prioritisation skills.
• Comfortable working to strict deadlines.
• Able to work autonomously and take ownership of assigned responsibilities.
• Strong problem-solving and analytical skills.
• Excellent written and verbal communication.

The existing position description similarly requires accounting qualifications/experience, AP/AR knowledge, spreadsheet and accounting-software competency, attention to detail, autonomy and the ability to meet deadlines.
What Success Looks Like
You will be successful in this role when:

• Transactions are processed accurately and on time.
• Bank and ledger reconciliations remain current.
• Invoicing is completed within required timeframes.
• Remittances and receipts are allocated promptly.
• Discrepancies are identified and resolved quickly.
• Outstanding information is actively followed up.
• Financial records are accurate and well maintained.
• Deadlines are consistently met.
• Senior accounting staff can focus on higher-level accounting and financial responsibilities.

Working Hours
Approximately 25 hours per week initially.
As this position supports international operations, applicants must be comfortable working an agreed schedule that provides appropriate overlap with the Australian finance team
Pay: $21.00 - $24.00 per hour
Work Location: Remote