Bookkeeper/Payroll Coordinator

JOB DESCRIPTION

Church Bookkeeper / Payroll Coordinator

Finance and Administrative Support Position

Reports To

Priest, Parish Council Treasurer, or other designated church leadership

FLSA Status

Non-Exempt

Position Type

Full-Time or Part-Time, depending on parish needs

Primary Systems

QuickBooks Online, Tithely, Breeze, and ADP

POSITION SUMMARY

The Church Bookkeeper / Payroll Coordinator is responsible for the day-to-day bookkeeping, contribution tracking, bill payment, reconciliation, payroll administration, and monthly financial reporting functions of the parish. This position plays an important role in ensuring that church financial records are accurate, timely, confidential, and well organized. The role also provides administrative and payroll support for additional temporary staffing associated with the parish’s annual food festival.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Bookkeeping and Accounts Payable

· Enter, classify, and maintain accurate financial transactions in QuickBooks Online.

· Enter vendor invoices, prepare payments, and ensure bills are paid accurately and on time.

· Maintain organized vendor files, invoices, payment support, and other financial records.

· Assist church leadership with budget tracking and expense monitoring.

Parishioner Contributions and Giving Records

· Enter and track parishioner donations and other contributions through church giving and management systems.

· Reconcile donation activity between Tithely, Breeze, and QuickBooks Online to ensure complete and accurate records.

· Maintain contribution records, designated fund balances, and related documentation.

· Prepare and submit quarterly and year-end contribution statements and other donor reporting as needed.

Reconciliations and Financial Controls

· Reconcile bank statements, credit card statements, and other financial accounts on a regular basis.

· Research and resolve discrepancies in a timely manner.

· Maintain supporting documentation and organized audit trails for reconciliations and adjustments.

Payroll Administration

· Process payroll accurately and on schedule through ADP.

· Maintain payroll records, employee data, pay rates, deductions, and related documentation.

· Coordinate payroll changes for new hires, employee status changes, and compensation updates.

· Help ensure proper payroll recordkeeping and compliance with applicable procedures and deadlines.

Monthly Financial Reporting

· Prepare monthly financial statements and related reports for church leadership, finance committee, or parish council.

· Provide accurate reporting on income, expenses, cash balances, designated funds, and other financial activity.

· Assist with annual financial reviews, audits, or requests for supporting documentation.

Annual Food Festival Staffing Support

· Assist in managing additional temporary staffing during the annual parish food festival.

· Support onboarding, payroll setup, time tracking, and payment processing for seasonal or temporary workers.

· Maintain organized records related to food festival labor and staffing costs.

QUALIFICATIONS

· Experience in bookkeeping, accounting support, or financial administration required.

· Payroll processing experience required or strongly preferred.

· Proficiency with QuickBooks Online required.

· Experience with Tithely, Breeze, or similar church management systems preferred.

· Strong attention to detail, accuracy, and follow-through.

· Ability to handle confidential financial, payroll, and donor information with discretion.

· Strong organizational, communication, and time management skills.

· Ability to manage recurring deadlines and seasonal workload demands.

PREFERRED ATTRIBUTES

· Prior experience working in a church, nonprofit, or faith-based organization.

· Understanding of contribution tracking, designated funds, and church financial practices.

· Ability to work cooperatively with clergy, staff, volunteers, and parish leadership.

· Commitment to professionalism, integrity, dependability, and service.

WORKING CONDITIONS

· Work is primarily performed in an office setting using church accounting, payroll, and donor management systems.

· A hybrid work schedule may be considered, subject to the needs of the parish and with approval of church leadership. On-site presence is required for certain responsibilities, meetings, payroll functions, month-end processes, and annual food festival operations.

· Additional hours may be required during month-end close, year-end reporting, and annual food festival preparation and operations.

DISCLAIMER

This job description is intended to describe the general nature and level of work performed by the person assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Church leadership may revise or assign additional duties as needed.

Pay: $30.00 - $35.00 per hour

Work Location: Hybrid remote in Birmingham, AL 35233

Salary : $30 - $35