What are the responsibilities and job description for the Administrative Assistant position at Holtec?
The Administrative Assistant provides comprehensive administrative and organizational support to department leadership and staff, helping ensure the efficient operation of daily business activities. This role is responsible for coordinating schedules, managing communications, preparing reports and presentations, supporting special projects, and serving as a key resource for administrative functions. The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment.
Location: Covert, MI (On‑site)
Primary Responsibilities:
- Provide day-to-day administrative support to department management and staff.
- Coordinate schedules, appointments, meetings, and conference logistics.
- Maintain calendars and assist with planning and prioritizing activities.
- Coordinate incoming and outgoing correspondence, mail, and documentation.
- Arrange business travel and prepare associated travel documentation as needed.
- Prepare, edit, and distribute reports, presentations, spreadsheets, correspondence, and other business documents.
- Maintain department records, files, and administrative documentation.
- Assist with the preparation, tracking, and updating of functionally related reports and records.
- Ensure accuracy, consistency, and professionalism in all written materials.
- Support departmental projects, initiatives, and administrative programs.
- Assist with tracking project milestones, assignments, and deliverables.
- Participate in special projects and provide administrative support to leadership as needed.
- Help coordinate activities and communications among team members and stakeholders.
- Serve as a point of contact for internal and external inquiries.
- Foster positive working relationships through effective communication and customer service.
- Collaborate with team members across departments to support business objectives.
- Exercise professionalism, discretion, and sound judgment when handling sensitive information.
Requirements:
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Previous administrative, office management, or executive support experience preferred.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Experience utilizing business systems and software applications such as PeopleSoft, EARL, or similar platforms preferred.
- Ability to prepare professional reports, presentations, and spreadsheets.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to manage multiple assignments and prioritize competing deadlines.
- Strong attention to detail and commitment to accuracy.
- Excellent interpersonal skills and a positive, team-oriented attitude.
- Demonstrated customer service skills and ability to work effectively with a variety of stakeholders.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
A Generation Ahead by Design™
Investing in people who power the future.
We believe great work deserves great rewards. Our benefits go beyond the basics, reflecting our commitment to supporting your whole self…your health, your future, and your career growth. This includes:
Benefits:
- Industry‑leading medical, dental, and vision coverage with a generous employer premium contribution and Day 1 eligibility!
- FLEX Program – Hybrid work opportunities available for eligible roles, where business needs and role requirements allow
- 401(k) retirement plan with up to a 5% company match and immediate vesting to support long‑term financial security
- Paid time off and 11 paid holidays to support rest, balance, and recharge
- Wellness program offering rewards for participation in company‑supported health initiatives
- Commuter benefits supporting mass transit and commuter parking options
- Company‑paid life and AD&D insurance for added peace of mind
- Education assistance to support continued education and professional growth
- Employee support and voluntary benefits, including an Employee Assistance Program and optional coverage such as disability, legal, identity theft, and insurance programs
- Benefits eligibility and offerings may vary based on role, location, and employment status
If you’re driven to solve meaningful challenges and make a lasting impact, we invite you to build your career at Holtec—a generation ahead by design™.
Benefits:
Health Insurance, 401K Plan, Vacation & Paid Time OffSalary : $41,300 - $96,700