Jr Project Accountant

Job Overview

The Junior Project Accountant serves a vital function in the financial reporting system of the company. The position assists and supports the project team by reconciling and maintaining complete and accurate project accounting records.

Responsibilities

·       Attend project kick-off meeting. Review client contract for all pertinent financial information and note items including but not limited to; billing requirements and intervals, change order procedures, project documentation, allowable reimbursable costs, contractual mark-ups, fee structure, sales tax implications & exemption documentation and retainage requirements.

·       Obtain the contract SOV and budget for review with Estimating and Project Management to properly assign phase codes and enter original budget into the accounting system.

·       Set up appropriate billing template for client billings, use the industry standard AIA format or client specific format when warranted.

·       Review and reconcile subcontracts and subcontractor change orders.

·       Review all invoices and subcontractor progress payment and invoicing forms. Review for accuracy, job name, subcontract, or purchase order number, calculation errors, previous work in place, prior billings, and past due balances.

·       Review all statements to ensure that all invoices have been received. Inquire with subcontractor or vendor for missing invoices etc. monthly before close.

·       Help prepare monthly requisition for Sr. Project Accountant’s review. Include all costs for the month including labor, general conditions, subcontractor invoices, insurance, and all applicable taxes. Review labor rates to ensure they current and conform with contract documents. Include all backup as required by contract.

·       Review and compare cost and billings to date to ensure job is not underbilled, is billed timely and properly. Identify job cost items not billed and ensure that these items are included in next month’s billing or coded as non-reimbursable if applicable. Identify and report any other variances to project management and accounting teams.

·       Alert Project Management and Accounting Teams of any instances that impede project billings.

·       Respond to project vendors requesting payment status.

Qualifications

·       Bachelor’s Degree in Accounting or related field or an equivalent combination of education, training and/or experience.

·       1 years’ experience in Project Accounting

·       Proficiency with computer applications, including Microsoft Office Suite (Viewpoint/Vista, Procore or Textura is a plus)

·       Understand basic accounting principles i.e., journal entries, general ledger, etc.

·       Ability to multi-task and meet deadlines, good work ethic and interpersonal skills.

·       Communicate effectively both in writing and orally.

·       Must have strong interpersonal skills needed to communicate with the variety of participants involved with a construction project (clients, subcontractors, vendors, project team) 

·       Possess good time management and organizational skills including the ability to work on several projects simultaneously, meet critical deadlines, and determine the priority of assignments based on deadlines that must be met.