What are the responsibilities and job description for the Executive Chief of Staff position at Holganix?
The Holganix team is searching for a Chief of Staff to directly enable our CEO & Founder Barrett, to operate at his highest level. This is a high-trust, high-impact role for someone who has already built their career inside complex organizations and knows how to create clarity, momentum, and accountability around senior executives.
You will work closely with our Chief of Staff, Kaity. Day to day, however, much of your work will be in direct service of Barrett: managing priorities, functioning as a gatekeeper and execution partner, ensuring that important work actually moves forward.
If you are energized by building systems, protecting executive focus, holding teams accountable with empathy and rigor, and operating with discretion in high-stakes environments, this role will feel like home.
About Holganix
Holganix and the American Farmer are revolutionizing the way we grow—restoring life to the soil to create healthier farms and food, delivering Thrivability for all. We have pioneered a practical, science-backed, measurement-based approach to regenerative ag that immediately boosts soil biology to help farmers reduce chemical inputs—without sacrificing yield or profit.
At the heart of it all is Bio 800 , a living, breathing microbial formula packed with over 800 species of diverse, naturally occurring soil microbes. It’s like a probiotic for your soil—rebuilding structure, improving nutrient and water efficiency, and taking carbon from the air and delivering it to the plant's roots where it fuels growth, nutrient uptake, and yield.
Restoring soil health across America means better crops with bigger yields, fewer chemicals, lower farm costs, stronger water retention, and less erosion.
Holganix is more than a living liquid product. First, we pair Bio 800 with Horizons — our best-in-class data intelligence program that uses soil testing, satellite imagery, and equipment-level insights to help farmers adopt regenerative practices that are scalable, verifiable, and built for long-term impact. Then, through HGX, our sustainability platform, we connect farmers with corporate partners investing in soil health—so growers are valued not just for what they grow, but how they grow it.
Core Responsibilities:
CEO Prioritization and Time Management
Core Capabilities
You will work closely with our Chief of Staff, Kaity. Day to day, however, much of your work will be in direct service of Barrett: managing priorities, functioning as a gatekeeper and execution partner, ensuring that important work actually moves forward.
If you are energized by building systems, protecting executive focus, holding teams accountable with empathy and rigor, and operating with discretion in high-stakes environments, this role will feel like home.
About Holganix
Holganix and the American Farmer are revolutionizing the way we grow—restoring life to the soil to create healthier farms and food, delivering Thrivability for all. We have pioneered a practical, science-backed, measurement-based approach to regenerative ag that immediately boosts soil biology to help farmers reduce chemical inputs—without sacrificing yield or profit.
At the heart of it all is Bio 800 , a living, breathing microbial formula packed with over 800 species of diverse, naturally occurring soil microbes. It’s like a probiotic for your soil—rebuilding structure, improving nutrient and water efficiency, and taking carbon from the air and delivering it to the plant's roots where it fuels growth, nutrient uptake, and yield.
Restoring soil health across America means better crops with bigger yields, fewer chemicals, lower farm costs, stronger water retention, and less erosion.
Holganix is more than a living liquid product. First, we pair Bio 800 with Horizons — our best-in-class data intelligence program that uses soil testing, satellite imagery, and equipment-level insights to help farmers adopt regenerative practices that are scalable, verifiable, and built for long-term impact. Then, through HGX, our sustainability platform, we connect farmers with corporate partners investing in soil health—so growers are valued not just for what they grow, but how they grow it.
Core Responsibilities:
CEO Prioritization and Time Management
- Own and aggressively manage the CEO’s calendar, inbox, and daily flow
- Filter, prioritize, and respond to inbound communications on behalf of the CEO when appropriate
- Ensure Barrett is consistently focused on highest-impact work
- Act as a gatekeeper, balancing accessibility with protection of time and attention
- Prepare the CEO for all meetings with clear context, objectives, and desired outcomes
- Manage and organize email communications, follow-ups, and key correspondence
- Draft, refine, and send communications on behalf of the CEO
- Ensure all commitments, decisions, and action items are captured and executed
- Maintain a clear system for tracking priorities, stakeholders, and ongoing workstreams
- Manage and occasionally lead key projects directly tied to the CEO’s priorities
- Translate Barrett’s ideas into structured plans, timelines, and deliverables
- Drive execution by coordinating across teams and holding stakeholders accountable
- Identify bottlenecks and ensure consistent forward progress
- Proactively identify risks, gaps, and opportunities before they surface
- Anticipate the CEO’s needs across both business and operational contexts
- Bring structure and solutions to ambiguous or fast-moving situations
- Operate with a strong bias toward action and ownership
- Reinforce a culture of accountability, responsiveness, and high performance
- Model professionalism, discretion, and sound judgment
- Increase the overall effectiveness of the leadership team by improving CEO access and clarity
- Act as a trusted, confidential partner to the CEO
Core Capabilities
- Exceptional prioritization and decision-making ability
- Strong executive presence and judgment
- Ability to operate at both high-level strategy and detailed execution
- Excellent written and verbal communication skills
- High emotional intelligence and stakeholder awareness
- Ability to manage competing demands with discipline and clarity
- 5–12 years of experience in executive support, operations, consulting, senior project management, or Chief of Staff roles
- Proven experience working closely with senior executives or founders
- Demonstrated ability to manage complex priorities and drive execution
- Experience in high-growth or fast-paced environments preferred
- Experience in software i.e. MS, Project Management (we use Monday.com), CRM (we use HubSpot)
- Passion for or background in sustainability, farming, gardening, or food is a plus but not required
- Highly organized, detail-oriented, and execution-driven
- Proactive, anticipatory, and solutions-focused
- Discreet, trustworthy, and dependable
- Comfortable operating in ambiguity and fast-moving environments
- Strong sense of ownership and accountability
- Impeccable discretion and judgment
- Preference for candidates in Philadelphia for occasional in-person work
- Travel: This person should expect to be on the road once per month with the occasional second trip during offsite planning and other events.