Bid Administrator

We are seeking a highly organized and detail-oriented Bid Administrator to join our Business Development team. In this role, you will be responsible for managing the timely, accurate, and compliant delivery of bid proposals to both existing and prospective clients. You will collaborate closely with internal teams, ensure all customer requirements are met, and support post-bid compliance activities. If you thrive in a fast-paced environment and enjoy coordinating complex projects with multiple stakeholders, we'd love to meet you.

Key Responsibilities

• Participate in weekly bid meetings.
• Coordinate pre-bid activities, including site walks, bonding requirements, sub/prime status, and disadvantaged business participation.
• Request, distribute, and follow up on scope letters from Project Managers, Estimators, and Business Unit Managers; document all "good faith efforts."
• Lead and coordinate internal pre-bid meetings to review project scope, requirements, and documents with stakeholders.
• Review customer requirements and ensure proposals meet all specifications.
• Proactively ensure proposal compliance, including all MBE/WBE requirements.
• Serve as a resource for Project Managers on post-bid compliance and good faith effort documentation in the pre-construction module.
• Assist the Business Development Manager with client solicitations and administrative tasks.
• Provide backup support for reception as needed.
• Perform other duties as assigned.

Qualifications

Education & Experience

• High School Diploma or equivalent required.
• Minimum of two (2) years of relevant administrative experience, preferably in a related industry.

Language & Communication Skills

• Proficient in English (reading and writing).
• Strong communication skills with the ability to interact professionally with personnel at all levels-internal teams, union craft personnel, clients, vendors, and more.

Mathematical & Analytical Skills

• Ability to perform basic math functions (addition, subtraction, multiplication, division).
• Ability to understand and compute a range of mathematical concepts, from basic to more complex, as needed.

Other Skills & Abilities

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and competing priorities in a deadline-driven environment.
• Comfortable making phone calls to engage customers and vendors and support business development efforts.
• Proficiency with common office software and project management tools (Word, Excel, Access, email, etc.).

Why Join Us?

You will play a critical role in supporting our business growth while working with a collaborative team that values accuracy, initiative, and professionalism. If you're looking for an opportunity to build meaningful relationships, learn our industry, and contribute to impactful projects, this role may be the perfect fit.

Who we are:

Hohl Industrial Services, Inc. established in 1950, with headquarters in Tonawanda, NY, is a full-service specialized organization that provides for a diverse industrial clientele. Hohl offers a unique range of field, shop, technical, equipment sales and services.

With our professional staff of engineers, project managers, skilled tradespeople, fabricators and machinists, we are able to thoroughly study and develop a customized plan to meet all of our client's needs. Combining this with our innovative strategies and techniques, added with our experienced field personnel, we administer these plans in a safe, expedient and economical measure.

Hohl Industrial Services is a certified AISC fabricator and erector. Additionally we maintain CWB, NYDOT, ODOT, AWS, ASME and ISO certifications

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, or any other characteristic protected by law

Salary : $22 - $29