Hangar Administrator & Flight Operations Coordinator

Position Summary:

Hoffmann Aviation is seeking a highly organized Hangar Administrator & Flight Operations Coordinator to support our Admin and Flight Operations teams. This full-time position is ideal for professionals with a strong attention to detail and a passion for aviation logistics, maintenance administration, and team coordination.

This role involves managing daily hangar office operations, maintaining accurate data within our Flight Ops software (Veryon), and ensuring seamless logistical and administrative support across departments. You'll play a vital role in supporting both flight crews and maintenance teams, helping maintain an efficient and mission-ready operation.

We take pride in a culture built around safety, quality, and integrity-where every team member supports operational excellence.

What You'll Do:

• Welcome and direct hangar visitors; serve as the main point of contact for office upkeep and logistics
• Manage records, supply orders, shipping/receiving, and hazardous inventory in compliance with safety standards
• Maintain accurate data entry and reporting within Veryon aircraft maintenance and flight operations software
• Provide administrative support to the Director of Aerial Acquisition
• Coordinate onboarding for flight and maintenance staff, including keys, badges, headsets, and supplies
• Process invoices and maintain spreadsheets for flight and maintenance tracking
• Support internal communications and help organize meetings and events
• Fulfill pickup and resupply requests for flight crew (e.g., hard drives, consumables)
• Maintain a clean, organized, and well-stocked office environment

What You Bring:

• 2 years' work experience in a similar role.
• Valid Driver's License (MO or state of primary residence)
• Proficient with computer programs: Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, detail orientation, and time management skills with a proven ability to meet deadlines.
• Strong verbal and written communications skills.
• Ability to communicate and follow instructions in English
• High School diploma or GED.

Preferred Qualifications:

• 4 years of relevant experience
• Experience with Veryon or other aircraft maintenance/operations software
• Background in flight operations or aircraft maintenance support

Physical & Operational Requirements:

• Ability to occasionally lift and move up to 40 lbs
• Comfortable bending, climbing ladders, and working at heights
• Visual requirements include close, distance, color, and peripheral vision, plus depth perception
• Sitting: 20%, Standing: 40%, Walking: 40%

What We Offer:

• · Full insurance package (medical, dental, vision, company-paid life, AD&D, and disability insurance).
• · Employer matched 401K plan.

Work Environment:

• Office, hangar, and ramp environments
• Light physical activity including lifting, walking, and moving around the hangar
• Flexible work hours may be required based on aircraft schedules

Hoffmann Aviation is proud to be an Equal Employment Opportunity (EEO) employer. We welcome applicants from all backgrounds and experiences.

Hoffmann Aviation is an Equal Employment Opportunity ("EEO") Employer.

It has been and will continue to be a fundamental policy of Hoffmann Aviation not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws.

This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.