Receptionist

Hoefer Welker is looking for a receptionist to support our active and growing company. This person will assume all applicable responsibilities associated with monitoring the reception desk and occasional administrative duties as assigned. This position requires a highly motivated, passionate professional with excellent interpersonal skills. A clear desire to make work fun and enjoyable within an environment built on teamwork, with an aptitude to execute in a changing professional environment are highly desired attributes.

Essential Functions

• Welcome clients, consultants and staff to the office
• Monitor visitor access and issue parking validation when necessary
• Announce guests to Hoefer Welker employees and show them to their conference rooms
• Answer incoming company calls, screen and route them appropriately
• Receive and sort mail and package deliveries as necessary
• Coordinate courier pick-up and/or deliveries
• Monitor and restock office inventory with supplies for general office, kitchen, common areas, etc.
• Organize conference and meeting room bookings
• Assist with food prep for meeting set up and clean up when necessary
• Provide general administrative and clerical support

In the temporary absence of other key roles, back up duties can include but are not limited to:

• Assist with maintaining electronic files
• Assist as point of contact with building maintenance and janitorial service teams
• Assist with coordinating travel reservations
• Assist with lunch and learn events
• Other assignments as needed

Qualifications/Skills: Candidate must be proficient in Microsoft Office (Outlook, Word, and Excel). Must have exceptional verbal and written communications skills, organizational and multi-tasking skills, and ability to work effectively in a team atmosphere.

Education/Experience:  We’re looking for someone with a high school diploma or equivalent.  Understanding of typical office policies, procedures and standards, and general computer knowledge a must.  Experience in a professional office environment a plus.

   Certifications/Licenses/Registrations: Possession of a valid motor vehicle operator’s license and willingness to use insured personal vehicle in the course of employment if necessary.
 

To perform this job successfully, an individual must be detail oriented and able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer/Veterans/Disabled