Hybrid On-Site/Portfolio Community Manager (Porter Ranch)

Managers who do not possess a CMCA, AMS, PCAM, or CCAM designation will NOT be considered for this role. Please do not apply if you do not have one of those credentials.

Experienced Portfolio Manager / Hybrid Onsite Manager – Homeowners Associations (HOA)Position Overview

HOA Organizers is seeking an experienced and highly organized Portfolio Manager to oversee a select portfolio of homeowner associations while maintaining an on-site presence at one community in Porter Ranch. This hybrid role is ideal for a community management professional who enjoys balancing strategic portfolio oversight with hands-on community engagement.

The successful candidate will manage a handful of HOA communities and be on-site at a Porter Ranch association approximately 12–20 hours per week, providing direct support to the Board of Directors, homeowners, vendors, and community operations.

Key Responsibilities:

The Community/Portfolio Manager is responsible for the full oversight and day-to-day management of assigned homeowner associations, ensuring operational efficiency, financial stability, and adherence to governing documents.

In addition to core administrative duties, the manager will:

• Track, update, and follow through on action items from Board and committee meetings, ensuring accountability and timely resolution.
• Prepare comprehensive Board meeting agendas and assemble detailed Board packets, including financials, reports, proposals, and supporting documentation.
• Attend and actively facilitate Board of Directors meetings, providing professional guidance, managing meeting flow, and ensuring compliance with governance standards.
• Serve as the primary liaison between the Board of Directors, homeowners, vendors, and internal teams, maintaining clear, timely, and professional communication.
• Solicit, review, and present vendor proposals; coordinate project bidding processes; and assist the Board in making informed decisions.
• Oversee and enforce governing documents (CC&Rs, bylaws, rules and regulations), including handling violations, architectural requests, and homeowner disputes with professionalism and consistency.
• Identify, assess, and proactively address property maintenance and operational concerns to preserve asset value and community standards.
• Conduct regular site inspections, document findings, and prepare detailed walk-through reports with recommendations and follow-up actions.
• Coordinate and oversee vendors and contractors, ensuring quality performance, contract compliance, and timely completion of work.
• Maintain and manage community systems, including parking programs, rental tracking, access control (fobs/remotes), and surveillance systems (when applicable).
• Collaborate with accounting teams on budgeting, financial reviews, delinquency follow-up, and reserve planning to support the association's financial health.
• Assist in the preparation of annual budgets, reserve studies, and long-term maintenance plans.
• Manage emergencies and after-hours issues when applicable, exercising sound judgment and responsiveness.
• Support Board education and onboarding, helping directors understand their roles, responsibilities, and best practices.
• Ensure compliance with applicable laws, regulations, and industry standards related to HOA management.
• Manage a small portfolio of HOA communities while maintaining an on-site presence at one Porter Ranch community for approximately 12–20 hours per week.

Requirements

• 2–5 years of successful HOA management experience.
• CMCA, AMS, or PCAM certification required.
• Strong knowledge of HOA operations, governance, budgeting, vendor management, and California HOA regulations.
• Excellent communication, organizational, and conflict-resolution skills.
• Ability to work independently while managing multiple priorities and deadlines.
• Flexible schedule to accommodate site inspections and evening Board meetings.
• Reliable transportation for site visits and community engagement.
• Proficiency with HOA management software and Microsoft Office applications preferred.
• Comprehensive Benefits Package
• Medical, dental, 401k and vision insurance options.
• Mileage reimbursement for site inspections.
• Cell phone stipend (if applicable).
• $600.00 Certification reimbursement (CMCA, AMS, PCAM).
• Performance bonus opportunities.
• 15 paid holidays annually.
• Accrue up to two weeks of paid vacation.
• Accrue paid sick time.

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Application Question(s):

• Do you have your CMCA, AMS or PCAM?

Experience:

• Homeowners association: 2 years (Required)
• Customer service: 3 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: Hybrid remote in Winnetka, CA 91306

Salary : $80,000 - $90,000