What are the responsibilities and job description for the CEI Administrative Assistant position at HMB Professional Engineers, LLC?
Department: Construction/CEI
Location: Murfreesboro, TN
Engaged professionals lies at the heart of our vision statement. That’s why we strive to create a work environment that challenges and inspires our employees, igniting their passion and drive to achieve greatness each and every day.
We're looking for a Construction Engineering Administrative Assistant to join the HMB team! The Construction Engineering Administrative Assistant plays a vital role in supporting the daily operations of the CEI Division in our Murfreesboro office. This position is responsible for performing a variety of clerical and administrative tasks to ensure efficient workflow and smooth coordination within the division.
Key Responsibilities
· Provide general administrative and clerical support to the CEI Division
· Assist with preparing, formatting, and distributing reports, letters, and other documents
· Maintain and organize project files, records, and correspondence (both digital and paper-based)
· Support timekeeping, expense reporting, and other internal processes
· Assist in tracking project timelines, deliverables, and documentation requirements
· Coordinate meetings, conference calls, and travel arrangements as needed
· Serve as a point of contact for internal teams, field staff, and clients regarding administrative matters
· Process mail, order supplies, and handle general office upkeep
· Perform data entry and maintain accuracy of project databases
· Other duties as assigned to support day-to-day operations
Skills, Knowledge and Expertise
· High school diploma or equivalent required; Associate’s degree or relevant certification preferred
· 2 years of experience in an administrative or office support role; experience in a construction or engineering environment is a plus
· Strong organizational and multitasking skills
· Excellent written and verbal communication skills
· Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams)
· Ability to work independently and as part of a team
· Detail-oriented with a high degree of accuracy
Benefits
Excellent compensation package
- Flexible work schedule
- Ability to work hybrid work schedule
- Competitive holiday and paid-time-off programs
- 401(k) Plan and Match
- Competitive health, vision and dental insurance premiums
- Company-furnished life insurance
- Short and Long-term Disability
- Parental Leave
- Variety of voluntary benefit options
- Employee Assistant Program (EAP)
- Flexible Spending Account
- and More
