What are the responsibilities and job description for the Accounting Specialist position at Hladik Onorato & Federman LLP?
A busy Montgomery County law firm is seeking a detail-oriented Accounting Specialist to process and maintain financial data while ensuring adherence to firm policies and procedures. The ideal candidate will be experienced with multiple software applications, possess exceptional organizational skills, and demonstrate the ability to work independently while delivering excellent customer service. Strong attention to detail, superb problem-solving abilities, and the capacity to work both independently and collaboratively are essential.
Responsibilities
Payment Processing – Mailed Payments (Daily)
- Receive and process daily mail payments.
- Identify correct fund application by reviewing invoices, LPS statements, time/cost entries, and generating invoices as needed.
- Enter deposits into the appropriate CaseAware accounts.
- Prepare and complete bank deposits.
- Export payments from CaseAware to QuickBooks after deposits are made.
- Verify that bank deposit receipts match entries in QuickBooks.
- File bank deposit documentation in designated binders.
Payment Processing – ACH Payments (Daily)
- Review bank activity daily to identify new and posted ACH payments.
- Pull invoices, LPS statements, and related documents to ensure accurate fund application.
- Enter payments into CaseAware and export them to QuickBooks.
- Reconcile records and make adjustments when necessary.
Daily Financial Updates
- Provide partners with daily updates regarding cash position, receipts, and pending payables.
Additional Accounting Duties
- Export checks and invoices from CaseAware to QuickBooks.
- Void checks as needed.
- Perform daily general ledger work.
- Process sheriff refunds and prepare checks and correspondence to clients.
- Manage trust fund transactions, including reimbursements and invoice creation.
- Maintain SimpliFile account, including entering recordings, tracking transactions, and funding the account.
- Pay firm bills weekly (rent, utilities, leases, etc.) and prepare weekly draw checks.
- Prepare weekly, month-end, and year-end reports.
Reconciliations & Special Projects
- Reconcile approximately 18 bank accounts monthly.
- Prepare quarterly attorney draw schedules.
- Reconcile monthly credit card transactions.
- Resolve ledger discrepancies.
- Perform quarterly PECO reconciliation and tenant billing.
- Review all expense reports for accuracy, required receipts, mileage verification, and proper totals.
Job Requirements
- Experience in bookkeeping and accounting; foreclosure law firm experience preferred.
- Strong organizational skills and the ability to multitask effectively.
- Ability to work in a fast-paced, high-volume office environment.
- Strong computer proficiency and analytical skills.
- Ability to work independently and as part of a team.
- Strong work ethic with excellent written and verbal communication skills.
Pay: $26.00 - $35.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $26 - $35