Maintenance Clerk

Job Summary: 

The Maintenance Clerk is responsible for supporting production operations by receiving, storing, and issuing tools, dies, materials, and equipment. This role ensures accuracy in inventory, manages preventive maintenance (PM) records, and coordinates maintenance planning and work execution through the CMMS system. The Maintenance Clerk plays a critical role in ensuring the reliability and efficiency of equipment by organizing PM schedules, documentation, parts, and maintenance-related reporting.

Key Responsibilities include the following (other duties may be assigned as needed): 

• Prepare and update yearly PM schedules based on Weekly/Monthly PM findings and equipment changes.
• Track equipment and asset activity; upload related documents and procedures to the CMMS.
• Monitor MES Work Center Downtime and proactively schedule maintenance needs on a daily, weekly, and monthly basis.
• Create and update PM control card score sheets annually according to failure rates and equipment additions.
• Update PM plans when new machinery is installed or when existing equipment has recurring downtime.
• Collaborate with the Maintenance Team to determine machine-specific PM needs.
• Maintain all PM, TPM, and HPS documentation and support PM-related audits.
• Create and manage PM procedures for each work center within the CMMS system.
• Assign PMs and scheduled maintenance activities on a daily, weekly, and monthly basis.
• Schedule, assign, and manage daily/weekly/monthly preventative maintenance (PM), work orders (WO), and TPM activities according to established priority levels and system workflows.
• Audit work cells prior to PM execution to identify potential problem areas.
• Schedule and track predictive maintenance (vibration, thermography) and other predictive activities.
• Maintain and report PM KPIs and charts on a monthly basis.
• Schedule and track environmental maintenance and records.
• Monitor and report on maintenance activity completion rates and deadlines.
• Manage root cause analysis data (5 Why, response times) and follow-up actions.
• Coordinate weekend maintenance personnel scheduling based on production needs.
• Develop daily maintenance inspection routes and ensure proper documentation.
• Communicate weekly maintenance priorities based on planning meetings.
• Prepare and manage materials for weekly maintenance briefings and priority review meetings.
• Oversee daily CMMS activities; collaborate with Maintenance Engineering and Admin teams for continuous improvement.
• Implement new concepts and work order instructions within the CMMS with technicians.

Qualifications:

Education and Experience:

• High school diploma or equivalent required; Associate’s degree in a technical field preferred.
• Previous experience in maintenance planning or clerical support in a manufacturing or industrial environment preferred.
• Experience using CMMS software preferred (e.g., MP2, SAP, or similar).
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Microsoft Outlook.

Skills and Competencies:

• Excellent communication and interpersonal skills.
• Strong organization, time management, and attention to detail.
• Ability to manage multiple tasks and prioritize daily maintenance requests.
• Competent in problem solving, planning, and decision-making.
• Strong teamwork and collaboration skills.
• Ability to train and coach others in maintenance systems and procedures.
• Professional demeanor and optimistic attitude.
• Ability to build and maintain strong relationships with team members and cross-functional departments.

Working Conditions: 

• Primarily office-based within a foundry or industrial environment.
• Frequent interaction with maintenance, production and purchasing teams
• Occasional exposure to shop floor and equipment areas requiring adherence to PPE (Personal Protective Equipment) protocols.

Physical Requirements:

• Ability to sit, stand, walk, and use a computer for extended periods.
• Occasional walking, bending and lifting of materials or documents up to 25 pounds.
• Must wear required PPE when working in or entering the production environment (e.g. Safety glasses, steel-toed shoes, hearing protection and hard hat).

Compensation and Benefits: Competitive Salary commensurate with experience. Benefits package includes health, dental & vision insurance, life insurance and other supplemental benefits, 401(k) plan, paid time off, and professional development opportunities.

Equal Opportunity Employer Statement: HL Mando is an equal opportunity employer and value diversity in our workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or disability status.

All Applicants must be at least 18 years of age and not currently enrolled in any secondary education institution (e.g. high school or equivalent) to be eligible for employment.