Executive Assistant II

HJ Staffing is seeking a highly professional and proactive Executive Assistant II to provide comprehensive administrative support to senior executive leadership. This is more than a secretarial role; you will serve as a critical liaison between Executives, Medical Staff, Board Members, and major donors. You will handle sensitive, high-level situations with independent judgment and discretion, ensuring the executive office runs with seamless efficiency.

What You Will Do

• Strategic Calendar Management: Maintain complex executive calendars; independently establish appointment priorities, manage reschedules, and resolve scheduling conflicts.
• Board & Committee Support: Plan, coordinate, and attend board-level meetings. Prepare agendas, transcribe minutes, and ensure all follow-up actions align with Hospital Bylaws and JCAHO standards.
• Liaison & Communication: Act as the first point of contact for the executive office. Tactfully determine the urgency of business, answer inquiries, and resolve conflicts independently where possible.
• Travel & Logistics: Organize complex travel arrangements for individuals or groups, including flights, lodging, and event catering/AV equipment.
• Correspondence & Projects: Review incoming mail, summarize content, and compose professional correspondence. Initiate and maintain complex electronic and paper filing systems.
• Leadership & Supervision: Supervise clerical support staff as needed and provide training to peers on equipment and workplace standards.
• Patient-Centered Support: Adapt administrative workflows to meet the unique psychosocial and cultural needs of the patient populations served by the department.

What You Will Bring

• Education: High School Diploma or equivalent (Required). Proof of education must be submitted with the application.
• Experience: 3 years of dedicated experience in office and calendar management (Required).
• Industry Knowledge: Prior experience in healthcare work processes or a supported clinical environment (Preferred).
• Certifications: CAP (Certified Administrative Professional) or PACE (Professional Administrative Certification of Excellence) is highly preferred.
• Skills: Expert-level proficiency in Microsoft Office; exceptional organizational, writing, and interpersonal skills.

You Will Be Successful If:

• You possess exceptional clinical and business tact, knowing when to resolve a conflict yourself and when to escalate it to the executive.
• You are highly organized and can prioritize your own time according to shifting workload demands.
• You thrive in an onsite environment, representing the organization with professionalism and a "team-first" attitude.
• You have an unwavering commitment to compliance and maintaining the highest levels of confidentiality (HIPAA).

Important Details

• Location: This position is 100% onsite in Irving, TX.
• Requirement: Proof of High School Diploma (or higher) is mandatory for candidate submission.