Accounting Specialist

Accounting Specialist

Position Summary

The Accounting Specialist is responsible for managing the firm's day-to-day bookkeeping, billing, accounting, and payroll functions. This role requires accuracy, attention to detail, confidentiality, and the ability to manage multiple financial processes in a fast-paced environment.

Reports To: Firm Administrator and Partners

Essential Duties and Responsibilities

• Manage bookkeeping and accounting functions for the firm.
• Process client billing, accounts receivable, e-billing, and collections, including monthly aged receivables reports for the partners.
• Manage accounts payable, including processing vendor invoices and payments.
• Enter cash receipts and client costs into the firm's billing and accounting systems.
• Prepare and process bank deposits for Operating, IOLTA, and HARAS accounts.
• Process and reconcile credit card transactions and accounts.
• Reconcile bank accounts in both the legal accounting system and QuickBooks Online.
• Complete month-end reconciliations and financial reporting in the legal accounting system and QuickBooks Online.
• Provide accounting firm with payroll information for the period, review payroll verification, and create journal entries, bank transactions, partner distributions, and Fidelity retirement account deposits.
• Prepare and provide weekly and monthly financial reports to the Firm Administrator.
• Maintain organized financial records and filing systems.
• Maintain employee personnel files, including I-9 documentation and other required records.
• Perform other administrative and accounting duties as assigned.

Qualifications

• Ability to follow verbal and written instructions.
• Strong communication skills with the confidence to ask questions when clarification is needed.
• Excellent organizational, time management, and problem-solving skills.
• High level of accuracy, discretion, and attention to detail.
• Strong bookkeeping, accounting, and computer skills.

Preferred Qualifications

• Experience with legal accounting and billing software.
• Knowledge of trust accounting and IOLTA compliance.
• Law firm experience preferred but not required.
• Experience with legal billing software and QuickBooks Online (QBO) preferred.

Compensation

· Pay range $27-$30 hour, depending on qualifications.

· Benefits include:

• 9 Paid Holidays
• Generous Vacation and Sick Leave
• Health, Dental, Vision, and Life Insurance
• 401K Program after 1 year of employment

PLEASE PROVIDE A COVER LETTER WITH YOUR APPLICATION.

Pay: $27.00 - $30.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $27 - $30