Operations Coordinator

The Opportunity

At Hirsch Construction Corp., we build luxury retail environments for some of the most recognized brands in the world. Our projects span the country, and our reputation is built on exceptional execution, responsiveness, and client service.

We're looking for an Operations Administrator who thrives in a fast-paced environment and enjoys being the person who keeps everything organized, moving, and on track.

This is not a routine administrative role. You'll serve as a central support resource for our field and office teams, helping coordinate travel, licensing, project logistics, operational systems, office administration, and company-wide initiatives. Success in this position requires strong organizational skills, attention to detail, urgency, problem-solving ability, and a genuine desire to help others succeed.

If you enjoy managing multiple priorities, solving problems, and being an essential part of a high-performing team, we'd love to hear from you.

What You'll Do

Support Our Field Teams

• Coordinate travel for superintendents and field personnel, including flights, hotels, rental vehicles, and related logistics
• Assist with project mobilization and startup activities
• Coordinate shipments, deliveries, equipment, safety supplies, and project support materials nationwide
• Help field teams quickly resolve operational and administrative needs
• Track project closeout requirements and support successful project turnover

Manage Licensing & Compliance

• Coordinate contractor licensing, renewals, and registrations across multiple states and municipalities
• Maintain compliance calendars and tracking systems
• Communicate with agencies, clients, and internal teams regarding licensing requirements
• Maintain organized records and documentation
• Assist with subcontractor insurance compliance tracking

Keep Operations Running Smoothly

• Serve as a key point of contact for office operations and administrative support
• Manage office supplies, equipment, shipping, mail, and general office organization
• Coordinate vehicle registrations, inspections, toll accounts, and parking administration
• Manage company-issued mobile devices, tablets, and related equipment
• Maintain records, trackers, reports, and operational databases

Support Company Initiatives

• Assist leadership and operations teams with special projects
• Help improve processes and systems across the organization
• Support workforce planning and staffing updates
• Administer operational platforms and assist users with setup and troubleshooting
• Provide responsive support to both office and field personnel

What We're Looking For

Required Qualifications

• 3 years of experience in an administrative, operations, office management, or coordination role
• Exceptional organizational and multitasking abilities
• Strong attention to detail and follow-through
• Excellent written and verbal communication skills
• Ability to prioritize competing demands in a fast-paced environment
• Strong proficiency with Microsoft Office (Outlook, Excel, Word, Teams)
• A proactive, solutions-oriented mindset

Preferred Qualifications

• Experience in construction, project-based environments, logistics, or operations support
• Experience managing licensing, compliance, travel coordination, or office administration
• Experience working with operational software platforms and online portals

What Makes Someone Successful Here

The ideal candidate is:

• Highly organized and dependable
• Responsive and service-oriented
• Comfortable juggling multiple priorities
• Resourceful and proactive
• Detail-oriented without losing sight of the big picture
• Able to work independently while supporting a collaborative team

About Hirsch Construction Corp.

At Hirsch, we believe great projects are built by great people.

We're a nationwide construction management firm specializing in luxury retail and high-end commercial interiors. While our projects span the country, we've worked hard to maintain a collaborative, team-first culture where people genuinely support one another and take pride in their work.

We move fast, solve problems, and do whatever it takes to support our clients and teammates. If you're someone who enjoys being relied upon, thrives in a dynamic environment, and wants to be part of a company where your contributions matter, you'll fit right in.