Front Office Receptionist

Job Summary

We are seeking a dynamic and friendly Front Office Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate communication channels, and provide exceptional customer service to clients, visitors, and team members. Your organizational skills and technical proficiency will ensure smooth daily operations, creating a positive first impression and supporting the overall efficiency of our office environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team.

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, messages, and mail distribution
• Maintain organized filing systems, both physical and digital, including spreadsheets and document management software
• Schedule appointments, manage calendars, and coordinate meetings using productivity software such as Google Workspace or Microsoft Office
• Perform data entry tasks with high accuracy using computer literacy skills and clerical experience
• Support office management tasks such as inventory control, bookkeeping using QuickBooks, and general administrative duties to enhance office productivity

Requirements

• Proven experience in office administration or reception roles with strong clerical skills
• Excellent communication skills in both English and bilingual capabilities (if applicable)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and word processing tools
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Technical proficiency with computer systems, data entry, and familiarity with Google Workspace or similar productivity software
• Experience managing multi-line phone systems and demonstrating professional phone etiquette
• Prior experience in customer service or front desk roles within medical or dental offices is highly desirable
• Ability to handle confidential information discreetly while maintaining professionalism at all times

Join us as a Front Office Receptionist where your enthusiasm for organization and client support will shine! We value proactive individuals who thrive on creating positive interactions while ensuring our office runs seamlessly. This paid role is perfect for those eager to grow their administrative skills in a supportive environment dedicated to excellence.

Pay: $17.00 - $18.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $17 - $19