Patient Outreach Coordinator (Contract)

ABOUT US

HirexHire (pronounced hire by hire) is a Chicago-based recruiting and talent consultancy that integrates with companies short-term to provide long-term talent solutions. We take a seat in our client’s everyday operations to understand their people's goals, gaps, and challenges. We then develop and implement the processes and technologies to execute a sustainable and scalable talent plan.

We partner with companies expecting or experiencing high growth who need to hire at scale or fill a critical role rapidly. Our clients are not looking for quick-fix placements but are thoughtfully building a hiring strategy to scale their businesses.

OUR CLIENT

Location: Chicago, IL HQ

Industry: Healthcare Technology (SaaS)

Company Size: 50

What They Do: Our client is a cloud-based software platform and patient engagement technology that automates the collection of patient reported outcomes. It also offers procedure-specific education modules to help prepare patients for treatments and proactively monitors their recovery.

Contact HirexHire for more client information

THE ROLE

Our client is seeking a Patient Outreach Coordinator to support patient engagement by conducting outbound outreach on behalf of healthcare provider partners. This individual will connect with patients to encourage completion of patient-reported outcome surveys, maintain accurate documentation, and help improve outreach processes as the program continues to scale. This is an excellent opportunity for someone who enjoys helping others, communicates with empathy, and thrives in a structured, process-driven environment.
This is a long-term contract opportunity.

WHAT YOU WILL DO

• Conduct outbound calls to patients, encouraging completion of patient-reported outcome surveys at designated points throughout their care journey.

• Follow established call scripts, communication guidelines, and escalation procedures while adapting conversations to each patient's needs.
• Accurately document call activity, patient interactions, and survey status within internal systems.
• Manage and prioritize a daily outreach queue to ensure timely follow-up with patients approaching survey deadlines.
• Maintain compliance with HIPAA requirements, patient privacy standards, and approved outreach protocols.
• Escalate clinical questions or patient concerns to the appropriate internal teams following established procedures.
• Provide feedback on patient trends, common objections, and process improvement opportunities to enhance outreach effectiveness.
• Participate in ongoing training, quality assurance reviews, and continuous improvement initiatives as the outreach program evolves.

WHAT YOU WILL NEED

• Bachelor's degree or equivalent professional experience.

• Previous experience in a customer service, patient support, patient outreach, call center, or other phone-based role.
• Strong verbal communication skills with the ability to engage patients professionally, empathetically, and confidently over the phone.
• Excellent attention to detail and experience maintaining accurate documentation and records.
• Ability to work independently while managing daily priorities in a remote environment.
• Process-oriented mindset with a willingness to identify opportunities to improve workflows and overall efficiency.
• Experience working within healthcare, healthcare technology, or regulated environments is preferred.
• Familiarity with HIPAA, patient engagement programs, healthcare terminology, or care coordination is a plus.

WHAT OUR CLIENT OFFERS YOU

Our client was selected as one of the top 50 "Best Small Companies to Work For in Chicago" and they pride themselves on their team culture and shared passion for working together to solve meaningful problems in health care to improve patient lives. Check out a few of their benefits below:

• They are Mission Driven - our client's team is motivated to solve complex problems, drive medicine forward, and ultimately improve patient outcomes.

• True Idea Meritocracy - great ideas win out. They encourage all team members to challenge the status quo because their mission demands this.

• World-Class Team - they’re at the top of our industry because of our employees. They’re the best investment they can make, and they never forget that.

• Fast Growing - they are building the largest platform for healthcare providers, industry partners, researchers, and others to collaborate on the mission to improve patient outcomes.