What are the responsibilities and job description for the Bid Specialist position at HireWorks, LLC?
Bid Specialist
This role drives the end-to-end proposal and RFP process, partnering closely with Sales, Design, and Project teams to deliver accurate, competitive submissions. The position owns pricing strategy, coordinates vendor relationships, and ensures all bids are complete, compliant, and aligned with client requirements. This individual also helps maintain workflow across departments to support successful project execution from bid through implementation.
Key Responsibilities
- Lead RFP planning, strategy discussions, and final submissions
- Develop pricing approaches and manage vendor quotes and negotiations
- Support Sales and Design with product details, specifications, and order accuracy
- Coordinate project activity across internal teams to keep work moving efficiently
- Oversee budgeting, quoting, and order revisions throughout the sales cycle
- Ensure proper documentation, approvals, and contract compliance prior to order close
- Stay engaged during project execution to address scope changes and resolve issues
- Contribute to process improvements, quality standards, and customer satisfaction
Qualifications
- Bachelor’s degree in Business, Marketing, Design, or related field
- ~5 years in sales support, project coordination, or customer-facing operations
- Strong organizational, communication, and multitasking skills
- Comfortable working in fast-paced, deadline-driven environments
- Proficient in Microsoft Office
Preferred
- Experience with contract furniture or similar products
- Background in pricing strategy, discounting, or vendor management
- Familiarity with tools such as Khameleon, Project Spec, or Adobe Acrobat
- Ability to work independently with minimal oversight
Salary : $70,000 - $80,000