What are the responsibilities and job description for the Event Coordinator position at HireTalent - Staffing & Recruiting Firm?
Title: Speaker Event Specialist
Location: Hybrid 2 Days onsite NY
Duration: 5 Months
Pay Rate: $31/hr on W2
Other Requirements
- Availability to travel to Houston, Texas for the duration of the conference.
- Comfortable working under tight deadlines and managing multiple priorities simultaneously.
Key Requirements
Experience & Skills
- High attention to detail and strong organizational skills to manage speaker data and logistics for 1,200 participants.
- Excellent written and verbal communication — must be professional, polished, and comfortable interacting with executives, government officials, and VIPs.
- Strong customer service mindset with the ability to make decisions independently in a fast-paced, high-pressure environment.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Experience with database or registration management systems such as Cvent or RainFocus.
- Ability to handle confidential information with discretion.
Key Responsibilities
- Collect, input, and manage speaker information in the database management system (DMS).
- Draft and edit invitation and confirmation letters for leadership approval.
- Track and update speaker invitation statuses (invited, confirmed, declined).
- Coordinate speaker onboarding, registration, travel, and hotel accommodations.
- Proof and verify speaker data for accuracy.
- Monitor and report on speaker engagement milestones.
- Respond promptly to speaker inquiries via email.
- Assist with onsite Green Room protocols during the event.
- Prepare honorarium contracts and process related purchase requests.
Salary : $31