What are the responsibilities and job description for the Travel Administrative Coordinator (30 hours) - Hybrid position at Hiregy?
Job ID 23371 – Administrative Coordinator – Travel (PT)
Location: Rochester, NY 14625 – This position is hybrid
Must work onsite Tues-Thurs
Pay: $25.00 - $27.00 per hour
Type: Contract, until November 2026 with possible extension
Schedule: Mon-Fri, 9am-3pm (30 hours)
Job description
- Manage travel and meeting coordination, including monitoring shared inboxes, responding to traveler inquiries, and ensuring adherence to company travel policies.
- Support meeting planning operations by validating requests, updating CVENT events, coordinating attendee communications, and preparing executive-level itineraries.
- Maintain accurate data and reporting by updating master spreadsheets, assisting with regular reports, and tracking invoices, budgets, and event progress.
- Provide administrative and operational support, including routing contracts for signature, handling shipping and supplies, and assisting with Amex CTA reconciliation.
- Collaborate cross-functionally with internal teams to ensure smooth execution of meetings and events, while delivering professional communication and high-quality service.
Preferred:
- Travel agency
- Corporate travel
Requirements
- Must have (5) years of experience in the travel industry
- High school diploma or equivalent
- Background check required
- Drug screening required
Salary : $25 - $27