What are the responsibilities and job description for the Support Specialist position at Hired by Matrix, Inc?
At-a-Glance:
Join an international automotive company as a Support Specialist, providing advanced administrative support onsite.
Position Type:
#HbM6349
Join an international automotive company as a Support Specialist, providing advanced administrative support onsite.
Position Type:
- Contract
- Onsite
- Previous automotive manufacturing or BMW experience.
- Education: High School Diploma or GED equivalent. Associate Degree a plus.
- Experience: 3 years of related administrative procedures.
- Training: As applicable, per BMW training guidelines.
- Licenses and/or Certifications: Valid driver's license may be required based on department.
- Advanced proficiency in SAP (Purchasing, Manager's Desktop, Finance, and Time Administration modules).
- Advanced presentation and organizational skills.
- Ability to handle multiple tasks.
- Intermediate communication and organizational skills.
- Intermediate computer skills (Microsoft Excel, Word, PowerPoint, Access, Outlook, etc.).
- Knowledge of organizational processes (budget, headcount).
- German language skills.
- Familiarity with a variety of office equipment (e.g. PC, Printers, Plotters, Video conference, etc.).
- Bachelor's degree or equivalent relevant experience.
- Provide a variety of advanced administrative support to the assigned department at Plant.
- Perform and coordinate administrative tasks (word processing, document preparation/management, and file maintenance) related to daily activities for TX.
- Coordinate preparation of records such as agenda, notices, minutes, and LOP for department management team weekly meetings.
- Assist with department budget, training records, travel arrangements, expense reports, office supplies, and record retention.
- Coordinate management workshops.
- Maintain department web page.
- Maintain time administration for management.
- Create purchase orders and process invoices to Accounts Payable.
- Handle special projects related to TX.
- Schedule and organize activities such as meetings, meeting documentations, and video conferences for department members.
- Support management to maintain target achievement and task completion as assigned.
- Handle confidential information and material.
- Monitor and communicate to managers deviations on Budget Variance reports, forecasting reports, and SAP activities for TX.
- Update TX target/status system.
- Perform other duties as assigned by operations supervisor.
#HbM6349
Salary : $26 - $36