Commercial Site Administrator

At-a-Glance:

Are you ready to build your career by joining a global leader in renewable energy. If so, our client is hiring a Commercial Site Administrator.

Position Type:

Contract

Onsite

Required:

• Proven experience as office / business administrator, assistant or relevant role. Qualifications in Finance and Business Administration studies will be an advantage.
• Project/Process: Familiarity with Siemens office management procedures and preferably within the Offshore Wind Industry.
• Intercultural: Living and working experience in an intercultural environment
• Capabilities:
• Team Skills
• Ability to Learn
• Communication Skills
• Customer Focus
• Ability to Analyze
• Change Orientation
• Contacts:
• Internal - Finance and Commercial teams, Site Management and Site Team, Site Support,
• Departments and all other internal Interface to/from the site.
• External - Customers, subcontractors, suppliers and all other external contacts to/from the
• site
• Additional Requirements:
• Training and certificates: Country specifics may apply OSHA 10
• PPE: Glasses, boots, helmet, gloves and high visibility jacket.
• Work Hours: (focused on project activities)
• Monday thru Friday (typical)
• Work hours flexible to meet project needs typically: 7:00 am till close of business.
• Partial or full work day may be required on Saturdays, depending on project need
  
  
  

Responsibilities:

• The Commercial Site Administrator manages typical finance administrative tasks on a construction site and reports functionally to the Commercial Site Management and disciplinary to the Operations Manager in the back-office.
• Dimension of function:
• Supporting the Commercial Site Manager & Senior Admins to ensure financial and commercial processes on site are properly adhered to, the Commercial Site Administrator will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs.
• Areas of Responsibility:
• Procurement:
• Support the Purchase Order (PO) process by raising PO requisitions, sending POs to suppliers, and ensuring adherence to all purchasing processes.
• Execute the Short Order process on-site, including raising, filing, and monitoring all short orders.
• Validate supplier invoicing and ensure correct posting against POs, acting as a contact person for suppliers regarding invoices and payments.
• Cost Controlling:
• Assist the Commercial Site Manager with input on site purchases to enhance cost controlling and forecast accuracy.
• Asset Management:
• Ensure site inventory is established and monitored, including setting up and maintaining an assets log and performing regular inventory checks.
• Commercial Documentation:
• Track, monitor, and log site inventories, purchases, assets, and equipment.
• Provide support for ad hoc administrative tasks, including attending meetings and drafting minutes/notes as needed.
• Event Documentation and Communication:
• Maintain responsibility for documenting events and communicating these to the Commercial team, ensuring they are informed of any issues that impact the project financially.
• Coordination with Construction Administrators:
• Collaborate with Construction Administrators to ensure alignment with project operations and goals.
• Competencies:
• Business Administration and Finance - Purchase Ordering, Invoices, cost controlling and analysis.
• Advanced communication skills in multicultural environments.
• English language proficiency.
• Advanced IT Skills - MS Outlook, Office 365 (Excel, Word, OneDrive).
• Team player.
• Self-motivated and trustworthy.
• Quality & Focus Oriented
• Experienced w/ SAP
• Knowledge and interest in industry - wind turbine industry, construction projects.
• Safety awareness
• Analysis/statistics
• *OSHA10 or Equivalent

Get in Touch:

If you think you'd be a good match, submit your resume and reach out to Jahnvi at (201) 336-0722 to learn more.

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