Executive Assistant

Our client is looking for a senior level executive assistant and operations partner to the Market President. This is not a traditional Executive Assistant role. We’re hiring a high-agency operator who happens to sit in the EA seat; someone who can think, prioritize, and act like a business partner to the Market President of a growing, locally owned commercial cleaning company in Austin. You will be at the center of how the Austin market runs, ensuring priorities move, decisions happen faster, relationships are maintained, and nothing important slips. If your instinct is to step in, figure it out, and make things better without hesitation, keep reading.

Austin, TX | Full-Time | In Person

You don’t just manage a calendar—you ensure time is spent on what matters most.

• Ruthlessly prioritize the Market President’s time against business goals
• Anticipate tradeoffs, conflicts, and downstream impacts before they happen
• Prepare meetings so they are worth having—and follow through so they matter

You improve the Market President's impact across the business.

• Keep priorities moving across teams without constant direction
• Track commitments and ensure nothing quietly drops, increasing effectiveness
• Step in to unblock, follow up, and close loops

• Coordinate customer meetings, internal team interactions, and leadership engagements
• Ensure every touchpoint (internal and external) is organized and polished
• Prepare agendas, materials, and context maximizing each meetings impact

• Plan and execute happy hours, dinners, events, industry events, and internal leadership meetings
• Manage complex calendars and shifting schedules without friction,
• Handle logistics end-to-end—thoughtfully, with a focus on the experience, and no loose ends

• Handle sensitive business and personnel matters with discretion
• Operate with judgment when representing the Market President
• Support select personal logistics in a way that makes the whole system run smoothly

On any given day, you might:

• Rework a full day of meetings in 20 minutes to accommodate a high-priority customer issue
• Prep your leader for a conversation they haven’t had time to think through yet
• Chase down three stakeholders to ensure a commitment actually gets delivered
• Turn a loosely defined idea into a structured plan with next steps
• Fix something small before it becomes a problem—and no one ever knows it almost did

This role is for someone who:

• Naturally takes ownership without being asked
• Notices what’s missing—and fills the gap
• Is as comfortable with ambiguity as they are with structure
• Loves being part of a highly motivated and effective team
• Gets satisfaction from making other people more effective
• Holds a high personal bar for quality, follow-through, and professionalism

This likely won’t be a fit if you:

• Prefer clearly defined tasks over figuring things out
• Don’t like making decisions 
• Require frequent direction before taking action 
• Struggle with change
• See the role as primarily administrative vs. operational
• Are uncomfortable being in the middle of fast-moving priorities

Experience That Tends to Work Well

• 5 years supporting senior executives (VP, President, or equivalent)
• Experience in fast-paced, high-growth, or operationally complex environments
• Strong calendar judgment—not just calendar management
• Exposure to operations, project coordination, or business functions beyond admin support
• A track record of being trusted with more than your job description

You’ll work directly with the person responsible for growing and operating the Austin market. This is a high-trust, high-visibility role where your impact is immediate and tangible.

You won’t just support the business—you’ll help it run better.

We’re an established company with a great reputation that is growing, upgrading internally, and rethinking each aspect of our business. That means:

• You’ll help create structure—not just operate within it
• The pace is fast, and priorities will shift
• Not everything will be perfectly defined
• You’ll need to use judgment and initiative daily
• This is an in-office role in Austin—proximity matters for how we operate

If you’re the person people rely on to make things happen, you enjoy learning and maximizing others, and you’re ready to operate at a higher level than a traditional EA role, this is a rare opportunity to step into a true business partnership seat.