What are the responsibilities and job description for the Executive Assistant position at Omnicell?
As the Executive Assistant to the CMO and CPO, you will be pivotal in supporting them as they transition into their new positions at Omnicell. This is an exciting opportunity to assist key leaders in joining our organization, ensuring a smooth integration into the company while managing day-to-day administrative tasks. Your focus will be on efficiency, confidentiality, and proactive support. This role offers high visibility within the organization and requires discretion to handle complex and confidential matters.
Key Responsibilities
Key Responsibilities
- Manage the CPO/CMO’s dynamic calendar, prioritizing and rescheduling meetings as needed to ensure efficient time management.
- Oversee domestic and international travel arrangements, including visas and documentation, to support the CPO/CMO’s busy travel schedule.
- Ensure smooth communication between the CPO/CMO, Chief of Staff, and internal departments, demonstrating leadership to maintain credibility, trust, and support across the organization.
- Work closely and effectively with the CPO/CMO’s and Chief of Staff offices, anticipating needs and providing the highest level of proactive support to enable smooth operations.
- Develop and organize meeting materials, reports, and presentations, maintaining secure and organized records to support effective decision-making.
- Coordinate and plan meetings, conventions, and special events, negotiating services to ensure quality and cost-effectiveness.
- Track and reconcile the CPO/CMO’s expense reports using Concur, and develop and manage the department budget to ensure accurate and timely financial management.
- Work closely with the Executive Assistant (EA) team on board and earnings preparation, and provide back-up coverage as necessary to ensure seamless support during critical periods.
- Serve as the primary point of contact between the CPO/CMO and internal/external stakeholders, handling confidential matters with discretion.
- Advanced skills in Microsoft Office (Outlook, PowerPoint, Excel, Word) to support various administrative tasks including email inbox management.
- Exceptional ability to manage multiple tasks efficiently and prioritize effectively in a fast- paced environment.
- Strong verbal and written communication skills, with a focus on clarity and professionalism in all interactions.
- Ability to handle sensitive information with the utmost confidentiality, ensuring trust and integrity.
- Demonstrates initiative, anticipates needs, and independently resolves issues with minimal supervision.
- Flexible in managing changing priorities and occasional ambiguities, ensuring continued support.
- Maintains a meticulous approach to tasks, ensuring accuracy in all work.
- Works well with others and fosters a supportive, team-oriented environment.
- Provides high-quality service to internal and external stakeholders, ensuring their needs are met.
- Maintains composure and delivers high-quality work under pressure, ensuring continued performance.
- 3 years of experience supporting C-Level executives
- Experience in a publicly traded company
- Bachelor’s degree in business or communications
- Experience with board interactions and video conferencing tool