Accounts Payable Coordinator

Position Overview:

The Accounts Payable Coordinator supports the execution of accounts payable processes by ensuring transactions are recorded accurately and in compliance with established financial guidelines. This role is responsible for maintaining organized records, addressing discrepancies, and assisting with reporting and audit-related activities. The position requires a detail-oriented individual who can effectively manage competing priorities while providing timely support to internal stakeholders and external vendors.

Key Responsibilities:

• Process payments through banking systems, including executing electronic payments and issuing checks.
• Record and allocate prepaid expenses accurately within payment processing activities.
• Monitor accounts payable aging and follow up on outstanding items to ensure timely resolution.
• Reconcile vendor statements and investigate discrepancies as they arise.
• Manage incoming requests and inquiries, responding promptly to internal teams and external vendors.
• Compile and review routine payment reports for management approval.
• Ensure required monthly reporting is completed and provided to the appropriate accounting personnel.
• Initiate and submit journal entries and expense reclassification requests when needed.
• Maintain vendor records and supporting documentation in an organized and compliant manner.
• Research and resolve payment rejections or returned transactions.
• Provide support for related activities, including assisting with system and process inquiries.
• Assist with year-end activities, including tax reporting, unclaimed property processes, and audit preparation.
• Support additional assignments and special projects as needed.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field strongly preferred.
• At least 2 years of experience in accounts payable.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Ability to operate efficiently in a fast-paced environment while managing multiple responsibilities.
• Proficiency in Microsoft Office tools, including Outlook, Word, and Excel.
• Experience with ERP systems preferred.
• High attention to detail with strong analytical and problem-solving capabilities.
• Strong data entry skills.
• Ability to interpret and apply financial policies and regulatory requirements.
• Excellent communication skills, both written and verbal, with a customer-focused approach.
• Ability to work independently as well as collaboratively within a team setting.

Salary Range: $40k - $60k