Data Entry Clerk / Administration / Validation

Job Title: Admin / Data Validation & Entry - Onsite

Primary Skills: review data & document sources, info coding, categorizing, calculate, data, data entry, database user queries, Access, MS Office, Internet Browser.  

Location: Onsite in New Concord, NH (Only submit local candidates willing to work onsite.)

Start details: 5/12/2025

Duration: 12/18/2026, may be extended.

Work Arrangement: Onsite only

Interviews: In-person only.  

JOB DESCRIPTION
Data Entry Clerk / General Administrative Specialist/Analyst 1.

ABOUT THIS ROLE: This is not just a basic data entry position. A key aspect of this role is closely reviewing data and source documents prior to the data entry to validate for accuracy, flag anything that appears incorrect, proactively seek out answers if something appears incorrect, etc. Critical thinking skills are A MUST for the person in this role.  Any experience reviewing data/documentation related to blueprints and/or permits would be extremely helpful as those are the bulk of what the person in this role will be reviewing.  Understanding finding someone with that specific background is a longshot, finding someone who has had the experience where they are required to review detailed documentation requiring a high level of accuracy will fit the need – we’ve had people hired into this role previously who have had backgrounds reviewing legal documentation, mortgage-related financials, tax related documentation – things where accuracy is critical prior to moving the documents to the next level – that’s the kind of person/background that will work well in this role.

Accountabilities:
• Locate and correct data entry errors or report them to supervisors.
• Compile, sort, and verify the accuracy of data before it is entered.
• Compare data with source documents, or re-enter data in verification format to detect errors.
• Store completed documents in appropriate locations.
• Select materials needed to complete work assignments.
• Read source documents such as plans, applications, and paper files, and enter data in specific data fields, using keyboards or scanners.
• Maintain logs of activities and completed work.
• Download data from the web and import to custom database user interface software.
• Resolve unclear or poorly visible information by communicating with others.
• Work with Vendor to coordinate pick-up and drop-off schedules.
• Time Management — Managing one's own time and the time of others.
• Writing — Communicating effectively in writing as appropriate for the needs of the audience.
• Continually seek to improve practices to add quality and value in support of the work while identifying unnecessary or redundant actions.

Required Skills
- Overall IT experience:    Required. 3 yrs.
- Professional experience reviewing various data and document sources for accuracy and completing data entry once accuracy is confirmed. Required. 3 yrs.
- Experience compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data. Required. 3 yrs.
- Experience reviewing data/documentation specifically related to blueprints and/or permits in a previous role.  Highly desired.
- Experience proactively communicating information to supervisors, co-workers, and vendors by telephone, in written form, e-mail, or in person. Required. 3 yrs.
- Experience running various database user queries and searches (i.e. Microsoft Access). Required. 2 yrs.
- Experience converting Word to PDF, binding multiple PDFs into one, redacting text, and highlighting in Adobe Acrobat Professional. Desired. 1 yr.
- Microsoft Office products (e.g., Word, Excel, Outlook).  Required. 3 yrs.
- Internet Browser experience (i.e., Microsoft Edge, Google Chrome, Firefox). Required. 3 yrs.
- Experience working with Microsoft Teams in relation to shared files and document/file collaboration. Required. 3 yrs.
- Experience using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. Required. 1 yr.
- Ability to lift a full banker's box (approximately 35 pounds). Required.

Education: 
Bachelor's degree in information Technology or related field or equivalent experience required.