What are the responsibilities and job description for the AP Specialist, Accounting position at Hire Ability?
Accounts Payable Specialist
Location: Sterling, VA
Employment Type: Full-Time, On-Site Hybrid (3 days in office / 2 remote)
Temp to Perm role: The position begins with a 90-day contract-to-hire period, which serves as a mutual evaluation window. The company’s intent is absolutely to bring the right person on permanently; the initial period simply ensures a smooth transition and alignment for both sides.
Compensation: $27-29.50/hr
Overview
This role supports core financial operations by owning Accounts Payable (AP). The ideal candidate brings strong attention to detail, enjoys problem-solving, and is comfortable working with internal teams, vendors, and customers to maintain accurate and efficient financial workflows. This position offers hands-on experience across both AP and AR functions, along with opportunities for professional growth in a fast-moving environment.
Accounts Payable Responsibilities (AP)
This portion of the role focuses on vendor invoices, payment processing, and internal support for purchasing and finance teams.
- Process supplier invoices and credit memos accurately and in a timely manner.
- Maintain organized archives of processed invoices and related records.
- Identify and resolve invoice discrepancies (price, quantity, PO issues, currency, tax errors, etc.).
- Respond to inquiries from vendors, internal departments, and buyers.
- Serve as the first point of escalation for AP issues and coordinate resolutions with stakeholders.
- Request coding and approval routing for non–purchase order invoices.
- Provide backup support to AP team members and collaborate on shared tasks.
- Assist with month-end closing activities related to Accounts Payable.
- Perform additional AP duties as requested by management.
Qualifications
- Associate degree in Accounting, Finance, or Business or equivalent experience.
- 2 years of experience in Accounts Payable, or related finance roles.
- Experience with enterprise ERP systems; prior exposure to JDE or similar platforms is a plus.
- Strong data entry skills with high accuracy and attention to detail.
- Ability to troubleshoot discrepancies and partner with cross-functional teams to resolve them.
- Proficiency with Microsoft Excel and general Microsoft Office applications.
- Strong communication skills—comfortable interacting with vendors, customers, and internal teams.
- Organized, deadline-driven, and able to manage multiple priorities in a dynamic setting.
- Ability to work on-site in a hybrid office environment.
Why This Opportunity Stands Out
- Exposure to AP and Accounting, offering broad accounting experience.
- Collaborative team environment with mentorship and opportunities to learn.
- Fast-paced, hands-on role supporting core financial operations.
- Room to grow and expand responsibilities within the organization.
Compensation & Benefits: Available once role goes permanent
Compensation is competitive and based on experience, skillset, and market conditions. Final pay is determined on an individual basis.
Benefits include:
- Medical, dental, and vision coverage
- 401(k) with employer match
- Paid holidays and PTO
- Professional development and training opportunities
- Opportunities for advancement within a growing company
Pay: $27.00 - $30.00 per hour
Work Location: Hybrid remote in Sterling, VA 20164
Salary : $27 - $30