Project Coordinator

The Company: Hiltz Propane Systems, Inc. constructs Propane Systems for bulk storage, commercial, or industrial uses in the Eastern United States. We are an established, privately owned Company with experts in the Propane field on staff.

The Project Coordinator will support the Project Operations team and increase the overall efficiency of the company’s daily operations. The role will focus on streamlining internal communications ensuring alignment between departments, quality control of documentation and flow of information, monitoring project progression, and assisting with administrative tasks as assigned by the Project Coordination Supervisor. The Project Coordinator’s primary objective is to ensure that all projects and tank sales are completed on time while always meeting the Hiltz standard.

Essential Functions

• Directly supports the Operations Team with administrative tasks as assigned: including but not limited to monitoring project timelines, assisting with permit submittals, managing project documentation, and occasional coordination with subcontractors.
• Assists the Project Coordination Supervisor with maintaining project action plans, assigning internal tasks, and maximizing other Procore project tools.
• Supports the Operations team with accurate data input into Procore on new installation projects, tank sales, and tank purchases.
• Supports the Project Coordination Supervisor with internal kick off calls, project reviews, and productions meetings.
• Drives internal communications between the sales group, project management, engineering department, and field operations to ensure proper flow of informational and project alignment.
• Actively participates in weekly production and scheduling meetings, allocating personnel to bulk plant installations, tank sales, and tank purchases.
• Supports the preparation and completion of Fire Safety Analysis, O&M Manuals, state/county permits, travel permits, and close out documents as requested.
• Acts as primary point of contact for external calls to the Projects Team, assisting with or redirecting inquiries as needed.
• Supports customer calls and project coordination on tank installations and tank sales as needed.
• Supports the Project Coordination Supervisor with preparation and execution of change orders, billing milestones, and providing updates to the rolling forecast to the Director of Operations as needed.
• Acts as a backup for out of office teammates as needed, utilizing project trackers and tool kits to keep projects on schedule and provide customer support.
• Provides administrative support to Engineering Team with data entry, project tracking, and updating drafting trackers as requested.
• Assist with requesting quotes from subcontractors, crane companies, and third-party haulers as requested.

The Location: Hiltz Propane Systems is based in Marietta, PA.

The travel requirements will vary for this position based on project seasonality; however, an average of < 10% travel time is anticipated. Occasional travel may require site visits for meetings or project review in a construction environment.

Requirements:

• Associate degree in Business or related field preferred but not required.
• Three to five years of industry knowledge or job coordination experience.
• Must be familiar with use of basic MS Office

Benefits:

• Capital Blue – PPO and HSA plans offered
• Employer-paid dental and vision
• 401k plan w/ 3% employer paid contributions of your gross earnings

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Project management: 3 years (Preferred)

Work Location: In person

Salary : $60,000