Event and Conference Coordinator (contract)

Please note that this is a contract role providing services to Hilton through Talent Solutions. If you are selected for this role, you will be employed by Talent Solutions and will not be an employee of Hilton. Contract workers are not employees of Hilton or any of its subsidiaries, nor will they be eligible for Hilton benefits.

• Remote role working 20 hours per week with a preferred candidate in Dallas, TX* to coordinate a conference starting 9/22/26 and ending 9/24/26**
  
  

Job Summary

Hilton Supply Management (HSM) is the largest global hospitality-focused supply chain and procurement organization in the world, with $13B of spend influence and over 3,500 suppliers globally. This is an exciting opportunity to join a dynamic and high-performing team that is passionate about delivering world-class experiences to its customers and stakeholders. In this role, you will lead HSM's event and conference strategy, working cross-functionally with the HSM Sales and Service team to develop and execute innovative engagement opportunities for top clients around the globe. From overseeing large-scale event sponsorships managed through external agencies to personally executing logistics for smaller events, you will ensure that HSM delivers a consistently exceptional experience at every customer touchpoint, reflecting the high standards that Hilton is known for worldwide.

Responsibilities

• Lead event coordination with the HSM Customer Engagement team
• Oversee and execute all aspects of events to ensure customers have a world-class experience
• Develop event overview presentations for Senior Leadership and communicate regular status updates with key internal stakeholders
• Coordinate with the Senior Manager of HSM Brand Strategy to develop unique event branding and marketing materials for specific events
• Coordinate with the Manager of HSM Communications on all pre- and post-event email communications
• Create and manage event budgets, handle all billing and invoicing related to events, and deliver each event within the allocated budget
• Partner with the HSM Sales and Service team for key industry conferences to ensure HSM maintains a strong overall presence, and review and provide input on sponsorship agreements
• Provide materials and support for ancillary conference events, including breakout sessions and customer dinners
• Document and track event details for future conferences
  
  

Skills

• Self-starter with positive energy and a strong sense of ownership over responsibilities
• Visionary mindset with the ability to set high-level event and conference strategy while also executing logistics on-site
• Meticulous attention to detail with superior organizational skills to accurately monitor all aspects of concurrent events
• Creative problem-solving skills with the ability to find solutions and adjust plans on the fly while maintaining professionalism and integrity
• Sound judgment and decision-making skills to evaluate costs and benefits of potential actions and provide recommendations for optimal solutions
• Ability to work independently based on feedback from Senior Leadership and stakeholder teams
• Advanced written and verbal communication skills with strong executive presence to engage with top customers and Senior Leadership
  
  

Experience

• 1 years of experience in event and/or conference management with 500 attendees
• Experience with Corporate events preferred
• Demonstrated ability to work autonomously
• Experience working in the hospitality or travel industry preferred
• Experience managing vendors and external agencies preferred
• Ability to travel to venue
  
  

This is a rare opportunity to make a meaningful impact within one of the most recognized and respected brands in the world. You will have the chance to shape the way HSM connects with its most valued customers and partners on a global stage, bringing creativity, strategy, and operational excellence together in a role that is as dynamic as it is rewarding. If you are a driven and detail-oriented events professional with a passion for delivering exceptional experiences, this role offers the platform to showcase your talents and grow within a world-class organization.