What are the responsibilities and job description for the Administrative Specialist - Owner Services position at Hilton Head Island Beach & Tennis Resort?
Hilton Head Island Beach and Tennis Resort is looking for a special individual to fill an open position in our Owner Services Department for an Administrative Specialist. Please read the responsibilities below and if this is an opportunity you are interested in, we want to talk with you.
JOB DESCRIPTION
Summary/Objective
Provides administrative support to ensure efficient operation of the Owner Services office.
Essential Functions
- Answer phones
- Process all outgoing mail and distribute incoming mail
- Enter all checks/cash received in Agilisys
- Assist in decal distribution
- Collect closing information on sold units from departments
- Maintain departmental phone lists
- Assist owners with requests/questions, storage room availability and guest passes
- Maintain key inventory and issue to maintenance technicians, contractors and service personnel as needed
- Responsible for long-term tenant paperwork
- Maintain department files
- Prepare monthly owner listings
- Update property management company information
- Copy and mail monthly count reports
- Prepare mailing of owner statements
- Update insurance and business license information for outside vendors
- Monitor and schedule pest control
Competencies
1. Excellent Customer Service
2. Attention to detail
3. Time Management
4. Ability to work independently
5. Exemplary verbal and written communications
6. Collaborates well with others
7. Project Management
8. Organizational Skills
9. Proficient in Microsoft Word, Excel, Access, and Publisher
Job Type: Full-time
Salary: Starting at $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Job Type: Full-time
Pay: From $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20