Administrative Assistant

Administrative Assistant

Department: Operations
Reports To: Chief Operating Officer (COO)
FLSA Status: Exempt

POSITION SUMMARY

The Administrative Assistant provides comprehensive administrative and operational support to the Chief Operating Officer (COO). The position also provides support, as assigned, to the Communications Manager, Senior Executive Assistant to the CEO, Community Connections Center, Six Oaks Cemetery operations, and various boards and committees. The role requires a highly organized, detail-oriented professional who can manage multiple priorities, maintain confidentiality, and effectively support CSA’s administrative and operational needs.

REPORTING RELATIONSHIP

This position reports directly to the Chief Operating Officer (COO).

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are representative of the work performed in this classification and are not intended to be all-inclusive.

Administrative Support

• Provide comprehensive administrative support to the Chief Operating Officer (COO).
• Provide administrative support, as assigned, to the Communications Manager.
• Assist the Senior Executive Assistant to the CEO as needed and during absences.
• Provide administrative support for Maintenance and Facilities operations as needed.
• Manage calendars, schedule meetings, coordinate appointments, and arrange logistics.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Maintain files and records in accordance with CSA and departmental standards.
• Handle confidential and sensitive information with discretion and professionalism.

Communications Support

• Assist the Communications Manager with writing, publishing, and maintaining content across social media, email, and web platforms.
• Assist with the preparation, proofreading, editing, and coordination of communications materials, as assigned.

Project and Program Support

• Assist in the planning, coordination, and execution of special projects and initiatives.
• Support the planning, coordination, and communication of community events held in The Sea Pines Forest Preserve, Six Oaks Cemetery, and CSA, as assigned.
• Conduct research, compile data, and prepare summary materials as requested.
• Collaborate with leadership and staff to track progress and support timely completion of projects.

Board, Committee, and Meeting Coordination

• Provide administrative support to various CSA boards and committees, as assigned.
• Organize and prepare for board, committee, and staff meetings, including drafting agendas, preparing and distributing materials, managing attendance, and recording minutes.
• Track and follow up on action items to support timely completion.
• Assist with meeting scheduling, coordination, correspondence, and maintenance of related records and materials.

Six Oaks Cemetery Support

• Provide administrative support to Six Oaks Cemetery operations, as assigned.
• Assist with correspondence, scheduling, recordkeeping, and coordination related to cemetery operations and activities.

Community Connections Center Support

• Provide support in the Community Connections Center as needed to assist with customer service and operational needs.
• Assist with administrative and customer-facing functions during periods of increased activity, staff absences, or other operational needs, as assigned.

QUALIFICATIONS AND EXPERIENCE

• Proven experience as an Administrative Assistant or in a comparable administrative support role.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Demonstrated ability to exercise sound judgment and maintain confidentiality.
• Strong interpersonal skills and the ability to work effectively with staff, volunteers, and the public.

EDUCATION AND TECHNICAL SKILLS

• Bachelor’s degree or equivalent combination of education and relevant experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Content creation, editing, and document formatting skills.

WORKING CONDITIONS AND EXPECTATIONS

• Ability to multitask in a fast-paced environment.
• Ability to work independently.
• Flexibility to support meetings or events outside of normal business hours, as required.
• Commitment to CSA policies, procedures, and standards of professional conduct.

EOE

Drug Free Workplace

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person

Salary : $60,000 - $70,000